One of the new themes is emerging content, so members should feel free to send things they’d like to see posted here in this blog-space.

References 2009 #1

BYLAWS

Article V Section D: The Past President of the Division shall be the most recently retired President of the Division…..shall serve a one year term as a member of the Board of Directors with right to vote, and shall serve as Chair of the Committee on Awards.

DUTIES/PROCEDURES

• The Past President chairs the Committee on Professional Awards.
• The Past President selects a committee with designated membership as specified in the bylaws.
• The Past President collects names of the nominees for Distinguished Psychologist award, the Krasner Early Career Award, and the Rosalee Weiss lecturer (if Division 29’s turn) and presents them to the committee and facilitates the affirmation by the Board of the Committee nominee. Should there be no nominees, the past-president facilitates the identification of individuals who would best meet the criteria for each award.
• The Past President presents the names of the Committee’s nominees to the Board for approval at the MidWinter meeting.
• After the Board votes to accept the award nominees as recipients, the past president notifies the recipients.
• The Past President also notifies and provides all necessary information to the American Psychological Foundation for the Rosalee Weiss Award.
• The Past President presents the Distinguished Psychologist and Krasner award to the recipients at the Div 29 APA Convention Social Hour.
• The Past-President participates in decisions and matters of the Executive Committee.

POLICIES

• The Past President shall not be eligible to receive an award during the year in which he/she serves as chair of the awards committee.
• The Past President collects vitaes and other relevant information necessary for the committee selection of the awards.
• During the year in which the Rosalee Weiss Award recipient is selected by Division 29, the past president facilitates the identification of candidates and works with the American Psychological Foundation to comply with procedure.

TIMELINES

• The Call for Nominations for the Distinguished Psychologist and the Krasner Award should appear in the fall issue of the Bulletin and on the division’s website after the APA Convention.  A call for nominations should also be posted on the Division’s listserv at least twice, in September and October.

• The deadline for nominations for both awards should be December 1.
• During December, the president (soon to become the past president) should appoint the Awards Committee and if necessary, in collaboration with the committee, generate names for the awards.
• Before the Midwinter meeting, the Awards Committee should conduct a conference call to establish recommendations in priority order for the awards.
• The past president should be ready to present the nominees by early to mid January, before the MidWinter meeting.
• During the year of the Rosalee Weiss Award, the president should ensure that the Summer and Fall issues of the Bulletin include a description of the award and a December 1 deadline date.  This information will also be posted on the website at the direction of the president.
• The American Psychological Foundation will request the name and vita of the awardee by mid to late January.
• The president (soon to become the past president) should conference with the awards committee during December and be prepared to present a recommendation to the Board at the Mid-Winter meeting for the Rosalee Weiss recipient.
• The past president provides a brief biographical statement of the Distinguished Psychologist Award and the Krasner Award and the Rosalee Weiss Award to the Bulletin Editor for publication in the Fall issue of the Bulletin.

CENTRAL OFFICE

Central Office assists the Past President in all administrative functions of his/her position, including:

• Arranging any conference calls necessary to ensure that the Awards Committee performs its function.
• Ensuring that the Past President is aware of all deadlines.
• Monitoring the inclusion of the call for awards nominations in all issues of the Bulletin, and on the division’s website and listserv.
• Ensuring that the Past President is aware of all EC meetings and conference calls, and is kept informed of all EC deliberations.
• Ordering all awards to be presented at the Division 29 Social Hour and ensuring that they arrive.

BYLAWS – ARTICLE XIV, SECTION E

The Internet editor is appointed for a three year term upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors.  The Internet editor serves as a member of the Publication Board and the Board of Directors, ex officio, and without vote.   The Internet editor shall be eligible to succeed him/herself. (Article XIV)

DUTIES/PROCEDURES

• To create and manage the electronic resources and communications of the Division of Psychotherapy, principally its homepage and  listserv
• To take responsibility for the content and production of the Division’s web site and the management of the member listserv
• To update information on the website monthly, including information about meetings, changes in governance, new publications, and links to relevant websites
• To archive documents detailing the business of the Division, including minutes of the Executive Committee and Board of Directors, annual reports, the Policy and Procedures manual, and other material of importance or interest.
• To review all posts to the listserv, add new members, and respond to requests for assistance.
• To be familiar with APA policies on the use of the internet resources and ensure Division compliance.

·         To maintain regular communication with Division committees, Central Office, Board of Directors, and Publications Board.

·         As an ex officio member of the Publication Board and the Board of Directors, the Internet editor attends the governance meetings of the Division of Psychotherapy

·         The Internet Editor reports to the Division’s Board of Directors through the Publications Board.

POLICIES

• Only members of the Division can post calls for participants for research studies on the listserv. The Internet editor may use his discretion in making exceptions to this policy.
• Issues of the Psychotherapy Bulletin are posted only after the next issue has been published.
• The Internet editor collaborates with the Secretary to archive documents describing the business of the Division and the Policy and Procedures manual.
• Only members of the Division may subscribe to the listserv. The Internet editor reviews all applications for subscription to the listserv to determine membership.

FINANCIAL POLICIES

1/15/05 – The Board of Directors approved a $2000 budget for website upgrade and $500 for the Internet Editor stipend.

TIMELINES

• Monthly updating of the website
• Update of the Psychotherapy Bulletin
• · Archive minutes of the Executive Committee and the Board of Directors after their approval.

CENTRAL OFFICE

• Central Office will provide copies of relevant documents (minutes, manuals, Bulletins, candidates’ statements, etc) after they have been approved for posting on the website.
• Central Office ensures that the internet editor is informed of all relevant Division meetings and conventions.
• Central Office provides a list of the new governance when it takes effect.
• Central Office processes all memberships of those who join through the website.
• Central Office monitors the internet budget, pays all invoices incurred from the website upgrade, and provides reports to the Board and the internet editor.

The Bulletin was established in 1968, and has been a member benefit of the Division ever since.

BYLAWS:  ARTICLE VI  A (3); G  and ARTICLE XIV

The editors of the Division’s publications shall be appointed for ….. three (3) years for the newsletter and internet editors.  Their appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors.  They shall serve as members of the Board of Directors, ex officio and without vote.  The newsletter editor shall serve in addition, as member of the Executive Committee, ex officio without vote.  Editors shall be eligible to succeed themselves.  (From Article XIV E)

DUTIES/PROCEDURES

• The Psychotherapy Bulletin is an official publication of the Division of Psychotherapy.  As such, it serves as the primary communication with Division 29 members and publishes archival material and official notices from the Division of Psychotherapy.  It is also designed as an outlet for timely information on psychotherapy and professional psychology.
• The editor of the Psychotherapy Bulletin is responsible for its content and production.
• The editor is responsible for managing the page ceiling and for providing reports as required.
• The editor must determine budgets, and administer funds for his or her office; the budget is approved by the Board of Directors.
• The editor maintains regular communication with the Division’s Central Office and contributing editors.   One month prior to each deadline, the editor sends a call for articles to the contributing editors reminding them of the deadline.  The editor is responsible for ensuring that the editors contribute articles.  The editor may also invite guest authors, or determine other content such as letters to the editor, etc.
• The editor reports to the Division of Psychotherapy’s Board of Directors through the Publications Board.
• As an ex officio member of the Publication Board, the Board of Directors and the Executive Committee, the editor attends the governance meetings of the Division of Psychotherapy.

POLICIES

Qualifications for Psychotherapy Bulletin Editor

(1)Must be a member or fellow of the APA Division of Psychotherapy

(2) Must hold an earned doctoral degree in psychology

(3) Must support the mission of the APA Division of Psychotherapy

Psychotherapy Bulletin Publication Policies:

•  The Psychotherapy Bulletin, the newsletter of the Division, is published four times each year, (deadlines: February 1, May 1, August 1, November 1) in order to inform the membership about relevant and upcoming events, awards, and professional opportunities, and provide articles and commentary regarding a range of issues of interest to psychotherapy theorists, researchers, practitioners, and trainers.  It establishes a forum for students and new members to offer their contributions and perspectives, and facilitates opportunities for dialogue and collaboration among the diverse members of our association.

•  Contributors are invited to send articles ( up to 4,000 words), interviews, commentaries, letters to the editor, and announcements, as well as suggestions or questions regarding the newsletter

•  Submissions should be sent to the editor electronically, and articles should conform to APA style.

8-10-94:   A Call for Self-Nominations for office in the Division is to be printed in the Bulletin.

3-20-97:  The Bulletin is to be sent only to paid members.

8-15-97:  Requests for nominations for elected office should be announced in the Bulletin twice a year, in the Summer and Fall Issues.

2-4-99:  The current policy of soliciting statements from candidates for APA Presidential nominees who are members of the Division, and publishing these statements, will remain in effect.

1-25-03:   Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item

1-15-05:  The Bulletin will no longer publish according to season; the four issues will be numbered with Volume and issue number only.

Psychotherapy Bulletin Content Policies

All Issues or Every Other Issue:

Membership Application

Division 29 in the Internet

Ad pages

Submission Deadlines/policies

Summer Issue:

Information about the Presidential Address/ Social Hour & Awards at APA

Krasner Award Recipient Acknowledgement

Rosalee G Weiss biographical page

Division 29 Program Overview

APA/APF  Distinguished Awards if awardees are members of Div 29

Division 29 Distinguished Psychologist Acknowledgements

Student Paper Competition Announcement of Winners

Fall Issue:

Apportionment requests – a separate mailing about apportionment is also sent to Division members

APA President-elect Candidate Statements

APA Council Report on August meeting

Nominations Ballot

Division 29 Presidential Address

Division 29 Honors and Awards

Call for Nominations for Distinguished Psychologist and Krasner Early Career Awards, and Rosalee Weiss lecturer, if Division 29’s turn to provide nominee

Winter Issue:

Division of Psychotherapy Candidates’ Statements

Call for Papers for Student Paper Competition

Call for Nominations – Distinguished Psychologist and Krasner Memorial

Awards (and possibly Rosalee Weiss)

Spring Issue:

APA Council Report on February meeting

Psychotherapy Bulletin Financial Policies

1-25-03:  Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item

Reprint Policies: The Bulletin occasionally receives requests for permission to reprint articles, tables, or other data from its issues.  Policy established by the Bulletin office states:

1.  For course/classroom use, permission is granted at no charge for one article, provided:

a.  that the permission of the author is obtained;

b.  that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2.  For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

TIMELINES

The Psychotherapy Bulletin is published four times a year.  The timelines are set by the Editor, to accommodate the complex activities which must precede the printing and mailing of each issue.  Submission deadlines are:

February 1 (#1 Issue)

May 1  (#2 Issue)

August 1 (#3 Issue)

November 1 (#4  Issue)

CENTRAL OFFICE

• Central Office handles the desktop publishing and printing of the Bulletin.  After all articles are edited by the editor, they are submitted electronically to Central Office. Final approval for the layout and design of the issue rests with the editor.
• Central Office works with the editor to ensure that all seasonal announcements are in the appropriate issue of the Bulletin.
• Central Office works with the Nominations and Elections Chair to ensure that all candidates for Division 29 office are informed of the deadline for their statements/photos
• Central Office ensures that the governance listing on the front and back covers of the Bulletin is correct.
• Central Office orders labels from APA for the mailing of the Bulletin, and provides mailing labels for student members of the Division to the printer.
• Central Office works with the printer and serves as a liaison between the printer and desktop publisher.
• Central Office monitors the Bulletin’s budget and apprises the editor and Board of expenditures and income.

The journal was established in 1964 and has been published ever since.

BYLAWS

ARTICLE XIV
(FROM BYLAWS ARTICLE XIV E) The editors of the Division’s publications shall be appointed for fixed terms of five (5) years for the editor of the Journal ….appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors…..Journal editor shall serve as member of the Board of Directors, ex officio and without vote…….. Editors shall be eligible to succeed themselves.

DUTIES/PROCEDURES
• The editor and associate editors of Psychotherapy accept or reject manuscripts submitted for publication; this usually requires detailed communications with authors.
• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.
• The editor selects and communicates with the Editorial Board.
• The editor selects one or more associate editors
• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required.
• The editor uses the APA electronic manuscript tracking/review system.
• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her.
•   As an ex officio member of the Publication Board and the Board of
Directors, the editor attends those meetings of the Division of
Psychotherapy.
•  The duties and procedures are further detailed in the Call for Nominations: Editor of Psychotherapy, and in the contract entered into by the Editor and the Division.   Both documents are attached below

POLICIES

Journal General Policies

8-9-89:   Qualification Requirements for Journal Editor shall include
(1) Past editing experience
(2)  Experience as a reviewer
(3)  Published professional articles
8-15-97     Continuing Education credit is to be provided for Home Study of the journal.
8-15-97:   4 CE credits for Home Study per journal issue to be offered at the cost of $29 to Division members and $40 to nonmembers.  The test may be retaken for a partial fee.
Current Policy:   The editor and editorial assistants will request from each Journal article author multiple-choice questions and correct answers to be submitted for an article when it is accepted for publication.   The questions are reviewed and final selection is made by the Continuing Education Chair.  Members are charged $34 per test, and nonmembers are charged $40 per test.
According to APA, we must have at least 6-8 questions per article in order for our tests to qualify for CE home study.  A total of 28-33 questions must be on the test.   The CE Chair will select what he considers the best questions for each article to form the CE Home Study test.  A score of 75% or higher is required to pass.  The test may be retaken for a partial fee.
8-27-01:  BOD voted to accept in principle the latest proposal of the APA to have APA publish the Division’s journal, Psychotherapy.  A 10 year contract was signed in 2001.

2-21-02:  BOD voted to establish a new award for the best empirical research article published in Psychotherapy journal.  This award is the responsibility of the Committee on Research.

2003:  Publication of the journal, Psychotherapy was transferred to the APA, which will digitize past issues

Reprint Policies: The Journal often receives requests for permission to reprint articles, tables, or other data from its issues.  For any issues published after the Division’s contract with APA was executed (post 2001), the requestor should be directed to APA, since they own the copyrights for those issues.  For any issues published prior to 2001, the Division retains copyright.  Policy established by the Journal office states:
1.  For course/classroom use, permission is granted at no charge for one article, provided:
a.  that the permission of the author is obtained
b.  that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2.  For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

Journal Financial Policies

8-08-90:   When a Search Committee interviews candidates for Journal editor, reimbursement is to be provided for one or two nights lodging and one or two days per diem.  No transportation reimbursement is to be provided when the meeting is held at the time of the APA Convention; otherwise, transportation is reimbursed.

The Journal Editor is reimbursed for attending meetings at the same rate as other governing board members, or as approved by the Board.  Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form).

TIMELINES
The APA has established deadlines for receipt of manuscripts to appear in each issue. The deadlines for the March, June, September, and December issues each year are approximately the middle of December, March, June, and September, respectively.  Each issue of the Journal appears toward the end of the month in which it is scheduled to appear.

CENTRAL OFFICE
Central Office duties as they relate to the Journal are limited to Continuing Education only.
•    Central Office works with the Continuing Education chair to ensure that the requisite number of CE questions is included in the journal edition.
•    All completed CE tests are sent to Central Office to be graded.
•    Upon successful completion of the CE tests, Central Office mails completed CE certificates to the applicants.
•    Should an applicant fail the test, Central Office notifies the person in writing and provides the procedures for retaking the test.
•    Central Office accounts for all journal CE income, and provides any necessary reports to the APA CE office, the CE Chair and the Journal editor.
•    Should a member, or student affiliate, not receive a specific issue of the journal to which he is entitled, he is referred to the APA Journal Office to acquire a back issue.

Journal Editors
Former journal editors may be found in the Division 29 archives.

Journal Special Issues
A listing of all previous special issues may be found in the Division 29 archives
(The following two documents, the Call for Nominations for Journal Editor, and the contract with the current Journal editor, are provided for reference)

Call for Nominations: Editor of Psychotherapy

Psychotherapy: Theory, Research, Practice, Training is the official journal of the APA Division of Psychotherapy. The peer-reviewed journal is published quarterly by the Educational Publishing Foundation of the American Psychological Association.  Psychotherapy publishes research studies, theoretical contributions, clinical articles, and book reviews across the spectrum of theoretical orientations.  The journal – and the Division of Psychotherapy – seek to promote the integration of theory, research, practice, and training.

Prerequisites:        Be a member or fellow of the APA Division of Psychotherapy
An earned doctoral degree in psychology
Support the mission of the APA Division of Psychotherapy

Qualifications:    The candidate must have expertise in the coverage area of the journal.  The editor must be scholarly and knowledgeable as well as sensitive to activity in the field. The editor must be a conscientious manager, create and sustain an editorial office, determine budgets, and administer funds for his or her office.

Responsibilities:        The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy.

Time Commitment:    Editing Psychotherapy requires a major commitment of time.  The candidate should be prepared to devote up to12 hours a week editing the journal over a 5-year period.  The actual time spent may be more at the beginning of the editorship, but once routines are established, the editorial time could decrease.  In view of the time commitment, it may be necessary for the candidate to negotiate with his or her institution for release time.

Honorarium:    The editor receives an honorarium each year his or her name appears on the masthead.  An editorial term is five years. The honorarium for 2003 is $14,000. (No honorarium but some office expenses are paid for the incoming year.)

Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Availability:    Candidates should be available to assume the title of Incoming Editor January 1, 2004.  The candidate is active in advance of the official five-year term processing and editing manuscripts for the first year of publication.  The last year of the term can be relatively inactive.

Oversight:    The Editor of Psychotherapy reports to the Division of Psychotherapy’s Board of Directors through the Publication Board.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD.

Search Process:    Our screening of nominees will identify those who appear best to meet the criteria for editor.  These criteria include evidence of the candidate’s scientific and scholarly excellence, broad perspective, good judgment, communications skills, and management skills appropriate to an editor.  Three finalists will be asked to become candidates for the position.  They will be asked to prepare a statement (2 to 4 pages) on the journal changes and improvements they would foresee.  We will also request at that time a several references who can speak to qualities relevant to the editorship.  We will contact some of these people as well as others of our own choosing.  The three finalists will probably be interviewed in person at the 2003 APA convention in Toronto.  The Publication Board will then recommend a person for ratification by the Division 29 Board of Directors.

Nominations:    To be considered for the position, please send a letter of initial interest and a copy of your curriculum vitae no later than April15, 2003 to:
John C. Norcross, PhD
Chair, Publication Board
Department of Psychology
University of Scranton
Scranton, PA 18510-4596
Inquiries about the position should be addressed to Dr. John Norcross (570-941-7638; norcross@scranton.edu) and/or to the incumbent editor,
Dr. Wade Silverman (305-669-6757; whsilvermn@aol.com).

CONTRACT

August 26, 2003

Conditions of Agreement between the APA Division of Psychotherapy and
Charles Gelso, PhD

Charles J. Gelso, PhD
Department of Psychology
University of Maryland
College Park, MD  20742

Dear Dr. Gelso:

The following confirms the conditions of your appointment as Editor of Psychotherapy beginning with Volume 42 and all issues of volume years 2005 through 2009.

1. APPOINTMENT. Your appointment is an official action of APA Division of Psychotherapy (29) and requires no further confirmation within the APA governance structure. This agreement is in effect for the period of your term as Incoming Editor and Editor unless Division 29 and you agree otherwise in writing.

Psychotherapy is an official publication of Division 29 of the American Psychological Association and is owned and published by Division 29. Editors are appointed by the Division and serve at its pleasure as stipulated in its bylaws. Editors are provided with resources for manuscript review and selection and have wide authority in selecting and shaping the content of the journal — consistent with the approved coverage statement.  Ultimate editorial direction and publishing authority, however, belongs to the Division, and the journal is considered an instrument of service to the science and to the profession of psychology.

2. DIVISION 29 MEMBERSHIP.  It is understood that you are and will remain a member of Division 29 of APA in good standing during your term of office. As such, you will be entitled to all the benefits of membership as well as all the responsibilities that entails.

3.    TERMS OF OFFICE.  Effective January 1, 2004, your title is Incoming Editor and you will begin to receive manuscripts. You will assume the title of Editor on January 1, 2005. Your term as Editor will continue through December 31, 2009, unless otherwise agreed to in writing or unless terminated under provisions of paragraph 13 of this agreement.

4.    MANAGEMENT OF THE JOURNAL. You are expected to observe general policies and practices, currently in effect or as subsequently amended that have been approved by the Division. These would include the Editor’s Handbook: Operating Procedures and Policies for EPF Publications and the APA Publication Manual. The implementation of these policies and practices requires efficient management of the journal (e.g., in terms of maintaining editorial controls over lag times, rejection rates, page usage, and office expense budgets).

As a Division-owned publication, all journal records are ultimately the property of the Division. Generally speaking, the Editor will only need to provide reports to the Division.  However, when a matter relevant to the journal or to matters of Division policy arises, the Editor will be expected to provide manuscripts, reviews, letters, or any other records and files for examination and discussion. The Editor is expected to hold on to files for one year after final action or publication.

5. JOURNAL COVERAGE.  The area of coverage of the journal you edit, as approved by the Division, will be stated on the inside front cover in each issue of the journal. Any changes in these statements, or the policies they reflect, whether such change originates with the Editor or within the Division, must be approved in writing by the Division before they are announced.

6. RECEIPT OF MANUSCRIPTS. You will receive and begin the review of submitted manuscripts effective on or about January 1, 2004. You must provide to the Publisher, three months in advance, any new instructions to authors so that they may appear in an appropriate issue of the journal. Additional lead-time will be necessary if these instructions appear to modify policy (see paragraph 4).

7.    MANUSCRIPTS. As Editor, you have complete authority to accept or reject manuscripts.  Your decisions in this area are not generally subject to review by any officer or employee of the Division. However, should serious or recurrent complaints surface about editorial procedures, then these would be considered by the Division’s Publications Board.

8.    ASSOCIATE EDITORS. At the present time the Division has established one or two Associate Editor position(s) for the journal you will edit. Should the number of manuscripts submitted to the journal begin to approach levels set forth in Publisher Agreement, you may propose to the Division that the number of Associate Editors for the journal be increased. Once positions are established, you may discontinue the Associate Editor position as appropriate to the operation of the journal, but should you desire to again share the responsibility for editorial decisions during your Editorship, you must request the Division to re-establish such Associate Editorships. All requests should be directed to the Division through the Publication Board.

Associate Editors are recognized by the Division upon receipt of a signed agreement between the Division, the journal Editor, and the Associate Editor. A sample letter of agreement is included as Appendix 14 of the Editor’s Handbook.

9. JOURNAL PRODUCTION.  Journal production is the responsibility of the Publisher. This responsibility includes but is not limited to copy editing (correcting punctuation, spelling, reference style, format, etc.), typography, cover design, front matter elements and arrangement, length of issues, and production schedules. The Publisher will not modify substantive content and will consult with the Editor on matters of mutual concern.

10. BUDGET.  As editor you will receive approximately $20,000 per year beginning in 2005 from for editorial operations. You will also receive startup funds in 2004 of $13,000 to assist you in your incoming year. You are responsible for the running of your editorial office, including the purchase of equipment and supplies, staff payments and tax reporting, from those funds. All other business affairs, including but not limited to the approval of annual budgets, are the responsibility of the Division, specifically its Publication Board. Proposals for budget increases must be submitted at least one year in advance to the Division for discussion and negotiation with the Executive Committee, the membership, and/or the Publisher.

11. HONORARIUM.  The payment of an honorarium to Editors is not to be regarded as compensation for their services but rather as a means that may permit them greater freedom in their professional activities.  In partial recognition of the valuable service you will give as Editor, the Publisher and/or Division provides an annual honorarium, currently $12,000 (plus a total of $2,000 for associate editor). Honoraria are paid in the year in which your name appears on the masthead as Editor; your first honorarium will be paid in 2005.

12. ANNUAL REPORT.  You are expected to submit to the Division and to APA an annual written report of your editorial activities for each year or portion of a year you hold the titles of Incoming Editor and Editor. This report is due in February for the activity of the preceding year. Your first report will be due in 2005.  In December of each year, the APA Journals Office will send you instructions for preparing your annual report for APA.

In addition, the editor will be required to make reports to the Division of Psychotherapy at each EC and/or Board of Directors meeting.  The reports should include number of submissions, number of manuscripts accepted/rejected, publication schedule, and other pertinent developments.

13.    TERMINATION. It is expected that you will complete the term as stated, but circumstances could require an incomplete term. Accordingly, notwithstanding the other provisions stated in the Editor’s Handbook: Operating Procedures and Policies for EPF Publications, this agreement may be terminated early as follows:
(a)    by your written notice 12 months prior to termination;
(b)    by mutual agreement between you and the Division with less than 12 months notice;
(c)    by the Division’s written notice. (Normally, at least 12 months notice will be given. However, an Editor’s ceasing to be a Division member or substantial deviation from the terms of this agreement or other operational circumstances could necessitate a shorter term.);
(d)    by either Division or Editor for Editor disability that precludes performance of editorial duties for a prolonged period.

14. ENTIRE AGREEMENT. This Agreement is entire and all negotiations and understandings have been merged herein.  This Agreement may be amended only in writing executed by you and the Division.

The individuals executing the agreement on behalf of Division 29 warrant and represent that they are duly authorized agents of the Division.
Patricia Bricklin, PhD
2003 President, Division 29
John C. Norcross, PhD
2003 Chair, Publications Board
Charles Gelso, PhD
Appointed Editor

DUTIES/PROCEDURES                       

• The editor and associate editors of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors. 

• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.  

• The editor selects and communicates with the Editorial Board. 

-  • The editor selects one or more associate editors

• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required. 

• The editor uses the APA electronic manuscript tracking/review system.  

• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to however, the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her. works with the authors to devise questions, and ensures compliance with APA’s CE standards for home study.

 •   As an ex officio member of the Publication Board and the Board of 

Directors, the editor attends those meetings of the Division of 

Psychotherapy. 

Responsibilities:         The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy. 

Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD. 

BYLAWS

Council Representatives are voting members of the Board of Directors. The following Bylaws are pertinent to their roles:
• Article VI – Board of Directors
Sections A(2). B, C re: Council Representatives in particular
Sections D-F and H; and
• Articles II H and XI G re: general duties as Board members

POLICIES

The Board has not created any policies that direct the work of the Council Representatives. However, historically, how a Council Rep casts his or her vote has been left to the discretion of each Representative.

10-2-04 – The Board voted to have the President ensure that at least one Division Council Representative attends every Executive Committee meeting during 2005 and 2006.

FINANCIAL POLICIES

Council Representatives are reimbursed at the same rate as other voting members of the Board, or as approved by the Board. Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form). Meal reimbursement is not to exceed $65 daily. PLEASE SEE MEMBER-AT-LARGE SECTION OF MANUAL FOR SPECIFICS ON REIMBURSEMENT.

DUTIES/PROCEDURES

The duties of the Council Representative are spelled out in the APA Bylaws Articles IV and V, the APA’ s Association Rules, and in the Division Bylaws cited above.

1. The Council of Representatives is the legislative body of the APA, and has full power and authority over the affairs and funds of the
Association within the limits set by the Certificate of Incorporation and the APA Bylaws, including the power to review, upon its own initiative, the actions of any board, committee, Division, or affiliated organization. (APA Bylaws)
2. The Division’s Council Representatives have the duty to advise the Board of Directors about matters of business scheduled to come before the APA Council and about significant actions taken by the APA Council
3. It has been customary for Council Representatives to take turns writing a report following each Council meeting to inform the Board and other interested partiers about the significant actions and discussions that occurred. These reports have traditionally not only been given to the Board, but also published in the Psychotherapy Bulletin so that the general membership is kept informed
4. Some Council Representatives have taken responsibility for trying to promote Division members for nomination slates for seats on APA boards and committees, and actively campaigned for them among Council members. This is not a requirement of the job, but it could be a very positive action for the Division. Note that it is the Council that votes on these slates.
5. The Council Representatives may, as individuals, or in the name of the Division, join Council caucuses of interest. Attendance at caucus meetings, which are generally held the evening before Council first meets, with subsequent meetings before or after the day’s Council meeting is important.
6. If a Council Representative is unable to attend a Council meeting, he or she so informs the Division president, as quickly as possible, so that a replacement can be appointed and the Division does not lose a voice at that meeting.

TIMELINES

The dates of Council meetings are generally set years in advance, so that conflicts can be avoided as much as possible. One meeting is held in conjunction with the APA Convention. The second meeting is held in Washington D.C., generally in February.

CENTRAL OFFICE

1. Central Office serves as a resource for Council Representatives, informing them of Division meetings, providing meeting agenda books, and fielding questions about Division policies or history.
2. Central Office ensures that the bi-annual council report is included in the Psychotherapy Bulletin and the appropriate meeting agenda book.
3. Central Office monitors the travel budget for Council Reps, and provides reports to the treasurer. Central Office will notify Council Reps if they are near their budget limit.
4. Central Office is responsible for compiling and distributing agenda books for the board, officers, council reps, and committee chairs. These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items. The President will distribute a call for agenda items approximately two month prior to the meeting. Any council rep may request time on the agenda to discuss an issue or concern.
5. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms. Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
6. Central Office is the listserv administrator for the Division’s Governance listserv. Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv. To send a message to the governance’s listserv, the TO line should read: div29gov@lists.apa.org The governance listserv includes all officers, council reps, members-at-large, and committee chairs. Should you want a message sent only to voting board members, Central Office can do this for you.
7. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board. These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
8. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, council reps, members-at-large, and committee chairs. Should there be any question about funds in a specific line item, please consult with Central Office.