Member Documents: Past President

October 16, 2009 By

PAST PRESIDENT

BYLAWS

Article V Section D: The Past President of the Division shall be the most recently retired President of the Division…..shall serve a one year term as a member of the Board of Directors with right to vote, and shall serve as Chair of the Committee on Awards.

DUTIES/PROCEDURES

  • The Past President chairs the Committee on Professional Awards.
  • The Past President selects a committee with designated membership as specified in the bylaws.
  • The Past President collects names of the nominees for Distinguished Psychologist award, the Krasner Early Career Award, and the Rosalee Weiss lecturer (if Division 29’s turn) and presents them to the committee and facilitates the affirmation by the Board of the Committee nominee. Should there be no nominees, the past-president facilitates the identification of individuals who would best meet the criteria for each award.
  • The Past President presents the names of the Committee’s nominees to the Board for approval at the MidWinter meeting.
  • After the Board votes to accept the award nominees as recipients, the past president notifies the recipients.
  • The Past President also notifies and provides all necessary information to the American Psychological Foundation for the Rosalee Weiss Award.
  • The Past President presents the Distinguished Psychologist and Krasner award to the recipients at the Div 29 APA Convention Social Hour.
  • The Past-President participates in decisions and matters of the Executive Committee.

POLICIES

  • The Past President shall not be eligible to receive an award during the year in which he/she serves as chair of the awards committee.
  • The Past President collects vitaes and other relevant information necessary for the committee selection of the awards.
  • During the year in which the Rosalee Weiss Award recipient is selected by Division 29, the past president facilitates the identification of candidates and works with the American Psychological Foundation to comply with procedure.

TIMELINES

  • The Call for Nominations for the Distinguished Psychologist and the Krasner Award should appear in the fall issue of the Bulletin and on the division’s website after the APA Convention.  A call for nominations should also be posted on the Division’s listserv at least twice, in September and October.
  • The deadline for nominations for both awards should be December 1.
  • During December, the president (soon to become the past president) should appoint the Awards Committee and if necessary, in collaboration with the committee, generate names for the awards.
  • Before the Midwinter meeting, the Awards Committee should conduct a conference call to establish recommendations in priority order for the awards.
  • The past president should be ready to present the nominees by early to mid January, before the MidWinter meeting.
  • During the year of the Rosalee Weiss Award, the president should ensure that the Summer and Fall issues of the Bulletin include a description of the award and a December 1 deadline date.  This information will also be posted on the website at the direction of the president.
  • The American Psychological Foundation will request the name and vita of the awardee by mid to late January.
  • The president (soon to become the past president) should conference with the awards committee during December and be prepared to present a recommendation to the Board at the Mid-Winter meeting for the Rosalee Weiss recipient.
  • The past president provides a brief biographical statement of the Distinguished Psychologist Award and the Krasner Award and the Rosalee Weiss Award to the Bulletin Editor for publication in the Fall issue of the Bulletin.

CENTRAL OFFICE

Central Office assists the Past President in all administrative functions of his/her position, including:

  • Arranging any conference calls necessary to ensure that the Awards Committee performs its function.
  • Ensuring that the Past President is aware of all deadlines.
  • Monitoring the inclusion of the call for awards nominations in all issues of the Bulletin, and on the division’s website and listserv.
  • Ensuring that the Past President is aware of all EC meetings and conference calls, and is kept informed of all EC deliberations.
  • Ordering all awards to be presented at the Division 29 Social Hour and ensuring that they arrive.
Filed Under: Current Documents Tagged With:

Member Documents: Internet Editor

October 16, 2009 By

Policies and Procedures for the Internet Editor

BYLAWS – ARTICLE XIV, SECTION E

The Internet editor is appointed for a three year term upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors.  The Internet editor serves as a member of the Publication Board and the Board of Directors, ex officio, and without vote.   The Internet editor shall be eligible to succeed him/herself. (Article XIV)

DUTIES/PROCEDURES

  • To create and manage the electronic resources and communications of the Division of Psychotherapy, principally its homepage and  listserv
  • To take responsibility for the content and production of the Division’s web site and the management of the member listserv
  • To update information on the website monthly, including information about meetings, changes in governance, new publications, and links to relevant websites
  • To archive documents detailing the business of the Division, including minutes of the Executive Committee and Board of Directors, annual reports, the Policy and Procedures manual, and other material of importance or interest.
  • To review all posts to the listserv, add new members, and respond to requests for assistance.
  • To be familiar with APA policies on the use of the internet resources and ensure Division compliance.
·         To maintain regular communication with Division committees, Central Office, Board of Directors, and Publications Board.
·         As an ex officio member of the Publication Board and the Board of Directors, the Internet editor attends the governance meetings of the Division of Psychotherapy
·         The Internet Editor reports to the Division’s Board of Directors through the Publications Board.

POLICIES

  • Only members of the Division can post calls for participants for research studies on the listserv. The Internet editor may use his discretion in making exceptions to this policy.
  • Issues of the Psychotherapy Bulletin are posted only after the next issue has been published.
  • The Internet editor collaborates with the Secretary to archive documents describing the business of the Division and the Policy and Procedures manual.
  • Only members of the Division may subscribe to the listserv. The Internet editor reviews all applications for subscription to the listserv to determine membership.

FINANCIAL POLICIES

1/15/05 – The Board of Directors approved a $2000 budget for website upgrade and $500 for the Internet Editor stipend.

TIMELINES

  • Monthly updating of the website
  • Update of the Psychotherapy Bulletin
  • · Archive minutes of the Executive Committee and the Board of Directors after their approval.

CENTRAL OFFICE

  • Central Office will provide copies of relevant documents (minutes, manuals, Bulletins, candidates’ statements, etc) after they have been approved for posting on the website.
  • Central Office ensures that the internet editor is informed of all relevant Division meetings and conventions.
  • Central Office provides a list of the new governance when it takes effect.
  • Central Office processes all memberships of those who join through the website.
  • Central Office monitors the internet budget, pays all invoices incurred from the website upgrade, and provides reports to the Board and the internet editor.
Filed Under: Current Documents Tagged With:

Member Documents: Bulletin Editor

October 16, 2009 By

PSYCHOTHERAPY BULLETIN EDITOR

The Bulletin was established in 1968, and has been a member benefit of the Division ever since.

BYLAWS:  ARTICLE VI  A (3); G  and ARTICLE XIV

The editors of the Division’s publications shall be appointed for ….. three (3) years for the newsletter and internet editors.  Their appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors.  They shall serve as members of the Board of Directors, ex officio and without vote.  The newsletter editor shall serve in addition, as member of the Executive Committee, ex officio without vote.  Editors shall be eligible to succeed themselves.  (From Article XIV E)

DUTIES/PROCEDURES

  • The Psychotherapy Bulletin is an official publication of the Division of Psychotherapy.  As such, it serves as the primary communication with Division 29 members and publishes archival material and official notices from the Division of Psychotherapy.  It is also designed as an outlet for timely information on psychotherapy and professional psychology.
  • The editor of the Psychotherapy Bulletin is responsible for its content and production.
  • The editor is responsible for managing the page ceiling and for providing reports as required.
  • The editor must determine budgets, and administer funds for his or her office; the budget is approved by the Board of Directors.
  • The editor maintains regular communication with the Division’s Central Office and contributing editors.   One month prior to each deadline, the editor sends a call for articles to the contributing editors reminding them of the deadline.  The editor is responsible for ensuring that the editors contribute articles.  The editor may also invite guest authors, or determine other content such as letters to the editor, etc.
  • The editor reports to the Division of Psychotherapy’s Board of Directors through the Publications Board.
  • As an ex officio member of the Publication Board, the Board of Directors and the Executive Committee, the editor attends the governance meetings of the Division of Psychotherapy.

POLICIES

Qualifications for Psychotherapy Bulletin Editor

(1)Must be a member or fellow of the APA Division of Psychotherapy

(2) Must hold an earned doctoral degree in psychology

(3) Must support the mission of the APA Division of Psychotherapy

Psychotherapy Bulletin Publication Policies:

•  The Psychotherapy Bulletin, the newsletter of the Division, is published four times each year, (deadlines: February 1, May 1, August 1, November 1) in order to inform the membership about relevant and upcoming events, awards, and professional opportunities, and provide articles and commentary regarding a range of issues of interest to psychotherapy theorists, researchers, practitioners, and trainers.  It establishes a forum for students and new members to offer their contributions and perspectives, and facilitates opportunities for dialogue and collaboration among the diverse members of our association.

•  Contributors are invited to send articles ( up to 4,000 words), interviews, commentaries, letters to the editor, and announcements, as well as suggestions or questions regarding the newsletter

•  Submissions should be sent to the editor electronically, and articles should conform to APA style.

8-10-94:   A Call for Self-Nominations for office in the Division is to be printed in the Bulletin.

3-20-97:  The Bulletin is to be sent only to paid members.

8-15-97:  Requests for nominations for elected office should be announced in the Bulletin twice a year, in the Summer and Fall Issues.

2-4-99:  The current policy of soliciting statements from candidates for APA Presidential nominees who are members of the Division, and publishing these statements, will remain in effect.

1-25-03:   Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item

1-15-05:  The Bulletin will no longer publish according to season; the four issues will be numbered with Volume and issue number only.

Psychotherapy Bulletin Content Policies

All Issues or Every Other Issue:

Membership Application

Division 29 in the Internet

Ad pages

Submission Deadlines/policies

Summer Issue:

Information about the Presidential Address/ Social Hour & Awards at APA

Krasner Award Recipient Acknowledgement

Rosalee G Weiss biographical page

Division 29 Program Overview

APA/APF  Distinguished Awards if awardees are members of Div 29

Division 29 Distinguished Psychologist Acknowledgements

Student Paper Competition Announcement of Winners

Fall Issue:

Apportionment requests – a separate mailing about apportionment is also sent to Division members

APA President-elect Candidate Statements

APA Council Report on August meeting

Nominations Ballot

Division 29 Presidential Address

Division 29 Honors and Awards

Call for Nominations for Distinguished Psychologist and Krasner Early Career Awards, and Rosalee Weiss lecturer, if Division 29’s turn to provide nominee

Winter Issue:

Division of Psychotherapy Candidates’ Statements

Call for Papers for Student Paper Competition

Call for Nominations – Distinguished Psychologist and Krasner Memorial

Awards (and possibly Rosalee Weiss)

Spring Issue:

APA Council Report on February meeting

Psychotherapy Bulletin Financial Policies

1-25-03:  Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item

Reprint Policies: The Bulletin occasionally receives requests for permission to reprint articles, tables, or other data from its issues.  Policy established by the Bulletin office states:

1.  For course/classroom use, permission is granted at no charge for one article, provided:

a.  that the permission of the author is obtained;

b.  that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2.  For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

TIMELINES

The Psychotherapy Bulletin is published four times a year.  The timelines are set by the Editor, to accommodate the complex activities which must precede the printing and mailing of each issue.  Submission deadlines are:

February 1 (#1 Issue)

May 1  (#2 Issue)

August 1 (#3 Issue)

November 1 (#4  Issue)

CENTRAL OFFICE

  • Central Office handles the desktop publishing and printing of the Bulletin.  After all articles are edited by the editor, they are submitted electronically to Central Office. Final approval for the layout and design of the issue rests with the editor.
  • Central Office works with the editor to ensure that all seasonal announcements are in the appropriate issue of the Bulletin.
  • Central Office works with the Nominations and Elections Chair to ensure that all candidates for Division 29 office are informed of the deadline for their statements/photos
  • Central Office ensures that the governance listing on the front and back covers of the Bulletin is correct.
  • Central Office orders labels from APA for the mailing of the Bulletin, and provides mailing labels for student members of the Division to the printer.
  • Central Office works with the printer and serves as a liaison between the printer and desktop publisher.
  • Central Office monitors the Bulletin’s budget and apprises the editor and Board of expenditures and income.
Filed Under: Current Documents Tagged With:

Member Documents: Journal Editor

October 16, 2009 By

EDITOR OF JOURNAL:  Psychotherapy

The journal was established in 1964 and has been published ever since.

BYLAWS

ARTICLE XIV
(FROM BYLAWS ARTICLE XIV E) The editors of the Division’s publications shall be appointed for fixed terms of five (5) years for the editor of the Journal ….appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors…..Journal editor shall serve as member of the Board of Directors, ex officio and without vote…….. Editors shall be eligible to succeed themselves.

DUTIES/PROCEDURES
• The editor and associate editors of Psychotherapy accept or reject manuscripts submitted for publication; this usually requires detailed communications with authors.
• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.
• The editor selects and communicates with the Editorial Board.
• The editor selects one or more associate editors
• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required.
• The editor uses the APA electronic manuscript tracking/review system.
• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her.
•   As an ex officio member of the Publication Board and the Board of
Directors, the editor attends those meetings of the Division of
Psychotherapy.
•  The duties and procedures are further detailed in the Call for Nominations: Editor of Psychotherapy, and in the contract entered into by the Editor and the Division.   Both documents are attached below

POLICIES

Journal General Policies

8-9-89:   Qualification Requirements for Journal Editor shall include
(1) Past editing experience
(2)  Experience as a reviewer
(3)  Published professional articles
8-15-97     Continuing Education credit is to be provided for Home Study of the journal.
8-15-97:   4 CE credits for Home Study per journal issue to be offered at the cost of $29 to Division members and $40 to nonmembers.  The test may be retaken for a partial fee.
Current Policy:   The editor and editorial assistants will request from each Journal article author multiple-choice questions and correct answers to be submitted for an article when it is accepted for publication.   The questions are reviewed and final selection is made by the Continuing Education Chair.  Members are charged $34 per test, and nonmembers are charged $40 per test.
According to APA, we must have at least 6-8 questions per article in order for our tests to qualify for CE home study.  A total of 28-33 questions must be on the test.   The CE Chair will select what he considers the best questions for each article to form the CE Home Study test.  A score of 75% or higher is required to pass.  The test may be retaken for a partial fee.
8-27-01:  BOD voted to accept in principle the latest proposal of the APA to have APA publish the Division’s journal, Psychotherapy.  A 10 year contract was signed in 2001.

2-21-02:  BOD voted to establish a new award for the best empirical research article published in Psychotherapy journal.  This award is the responsibility of the Committee on Research.

2003:  Publication of the journal, Psychotherapy was transferred to the APA, which will digitize past issues

Reprint Policies: The Journal often receives requests for permission to reprint articles, tables, or other data from its issues.  For any issues published after the Division’s contract with APA was executed (post 2001), the requestor should be directed to APA, since they own the copyrights for those issues.  For any issues published prior to 2001, the Division retains copyright.  Policy established by the Journal office states:
1.  For course/classroom use, permission is granted at no charge for one article, provided:
a.  that the permission of the author is obtained
b.  that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2.  For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

Journal Financial Policies

8-08-90:   When a Search Committee interviews candidates for Journal editor, reimbursement is to be provided for one or two nights lodging and one or two days per diem.  No transportation reimbursement is to be provided when the meeting is held at the time of the APA Convention; otherwise, transportation is reimbursed.

The Journal Editor is reimbursed for attending meetings at the same rate as other governing board members, or as approved by the Board.  Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form).

TIMELINES
The APA has established deadlines for receipt of manuscripts to appear in each issue. The deadlines for the March, June, September, and December issues each year are approximately the middle of December, March, June, and September, respectively.  Each issue of the Journal appears toward the end of the month in which it is scheduled to appear.

CENTRAL OFFICE
Central Office duties as they relate to the Journal are limited to Continuing Education only.
•    Central Office works with the Continuing Education chair to ensure that the requisite number of CE questions is included in the journal edition.
•    All completed CE tests are sent to Central Office to be graded.
•    Upon successful completion of the CE tests, Central Office mails completed CE certificates to the applicants.
•    Should an applicant fail the test, Central Office notifies the person in writing and provides the procedures for retaking the test.
•    Central Office accounts for all journal CE income, and provides any necessary reports to the APA CE office, the CE Chair and the Journal editor.
•    Should a member, or student affiliate, not receive a specific issue of the journal to which he is entitled, he is referred to the APA Journal Office to acquire a back issue.

Journal Editors
Former journal editors may be found in the Division 29 archives.

Journal Special Issues
A listing of all previous special issues may be found in the Division 29 archives
(The following two documents, the Call for Nominations for Journal Editor, and the contract with the current Journal editor, are provided for reference)

Call for Nominations: Editor of Psychotherapy

Psychotherapy: Theory, Research, Practice, Training is the official journal of the APA Division of Psychotherapy. The peer-reviewed journal is published quarterly by the Educational Publishing Foundation of the American Psychological Association.  Psychotherapy publishes research studies, theoretical contributions, clinical articles, and book reviews across the spectrum of theoretical orientations.  The journal – and the Division of Psychotherapy – seek to promote the integration of theory, research, practice, and training.

Prerequisites:        Be a member or fellow of the APA Division of Psychotherapy
An earned doctoral degree in psychology
Support the mission of the APA Division of Psychotherapy

Qualifications:    The candidate must have expertise in the coverage area of the journal.  The editor must be scholarly and knowledgeable as well as sensitive to activity in the field. The editor must be a conscientious manager, create and sustain an editorial office, determine budgets, and administer funds for his or her office.

Responsibilities:        The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy.

Time Commitment:    Editing Psychotherapy requires a major commitment of time.  The candidate should be prepared to devote up to12 hours a week editing the journal over a 5-year period.  The actual time spent may be more at the beginning of the editorship, but once routines are established, the editorial time could decrease.  In view of the time commitment, it may be necessary for the candidate to negotiate with his or her institution for release time.

Honorarium:    The editor receives an honorarium each year his or her name appears on the masthead.  An editorial term is five years. The honorarium for 2003 is $14,000. (No honorarium but some office expenses are paid for the incoming year.)

Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Availability:    Candidates should be available to assume the title of Incoming Editor January 1, 2004.  The candidate is active in advance of the official five-year term processing and editing manuscripts for the first year of publication.  The last year of the term can be relatively inactive.

Oversight:    The Editor of Psychotherapy reports to the Division of Psychotherapy’s Board of Directors through the Publication Board.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD.

Search Process:    Our screening of nominees will identify those who appear best to meet the criteria for editor.  These criteria include evidence of the candidate’s scientific and scholarly excellence, broad perspective, good judgment, communications skills, and management skills appropriate to an editor.  Three finalists will be asked to become candidates for the position.  They will be asked to prepare a statement (2 to 4 pages) on the journal changes and improvements they would foresee.  We will also request at that time a several references who can speak to qualities relevant to the editorship.  We will contact some of these people as well as others of our own choosing.  The three finalists will probably be interviewed in person at the 2003 APA convention in Toronto.  The Publication Board will then recommend a person for ratification by the Division 29 Board of Directors.

Nominations:    To be considered for the position, please send a letter of initial interest and a copy of your curriculum vitae no later than April15, 2003 to:
John C. Norcross, PhD
Chair, Publication Board
Department of Psychology
University of Scranton
Scranton, PA 18510-4596
Inquiries about the position should be addressed to Dr. John Norcross (570-941-7638; norcross@scranton.edu) and/or to the incumbent editor,
Dr. Wade Silverman (305-669-6757; whsilvermn@aol.com).

CONTRACT

August 26, 2003

Conditions of Agreement between the APA Division of Psychotherapy and
Charles Gelso, PhD

Charles J. Gelso, PhD
Department of Psychology
University of Maryland
College Park, MD  20742

Dear Dr. Gelso:

The following confirms the conditions of your appointment as Editor of Psychotherapy beginning with Volume 42 and all issues of volume years 2005 through 2009.

1. APPOINTMENT. Your appointment is an official action of APA Division of Psychotherapy (29) and requires no further confirmation within the APA governance structure. This agreement is in effect for the period of your term as Incoming Editor and Editor unless Division 29 and you agree otherwise in writing.

Psychotherapy is an official publication of Division 29 of the American Psychological Association and is owned and published by Division 29. Editors are appointed by the Division and serve at its pleasure as stipulated in its bylaws. Editors are provided with resources for manuscript review and selection and have wide authority in selecting and shaping the content of the journal — consistent with the approved coverage statement.  Ultimate editorial direction and publishing authority, however, belongs to the Division, and the journal is considered an instrument of service to the science and to the profession of psychology.

2. DIVISION 29 MEMBERSHIP.  It is understood that you are and will remain a member of Division 29 of APA in good standing during your term of office. As such, you will be entitled to all the benefits of membership as well as all the responsibilities that entails.

3.    TERMS OF OFFICE.  Effective January 1, 2004, your title is Incoming Editor and you will begin to receive manuscripts. You will assume the title of Editor on January 1, 2005. Your term as Editor will continue through December 31, 2009, unless otherwise agreed to in writing or unless terminated under provisions of paragraph 13 of this agreement.

4.    MANAGEMENT OF THE JOURNAL. You are expected to observe general policies and practices, currently in effect or as subsequently amended that have been approved by the Division. These would include the Editor’s Handbook: Operating Procedures and Policies for EPF Publications and the APA Publication Manual. The implementation of these policies and practices requires efficient management of the journal (e.g., in terms of maintaining editorial controls over lag times, rejection rates, page usage, and office expense budgets).

As a Division-owned publication, all journal records are ultimately the property of the Division. Generally speaking, the Editor will only need to provide reports to the Division.  However, when a matter relevant to the journal or to matters of Division policy arises, the Editor will be expected to provide manuscripts, reviews, letters, or any other records and files for examination and discussion. The Editor is expected to hold on to files for one year after final action or publication.

5. JOURNAL COVERAGE.  The area of coverage of the journal you edit, as approved by the Division, will be stated on the inside front cover in each issue of the journal. Any changes in these statements, or the policies they reflect, whether such change originates with the Editor or within the Division, must be approved in writing by the Division before they are announced.

6. RECEIPT OF MANUSCRIPTS. You will receive and begin the review of submitted manuscripts effective on or about January 1, 2004. You must provide to the Publisher, three months in advance, any new instructions to authors so that they may appear in an appropriate issue of the journal. Additional lead-time will be necessary if these instructions appear to modify policy (see paragraph 4).

7.    MANUSCRIPTS. As Editor, you have complete authority to accept or reject manuscripts.  Your decisions in this area are not generally subject to review by any officer or employee of the Division. However, should serious or recurrent complaints surface about editorial procedures, then these would be considered by the Division’s Publications Board.

8.    ASSOCIATE EDITORS. At the present time the Division has established one or two Associate Editor position(s) for the journal you will edit. Should the number of manuscripts submitted to the journal begin to approach levels set forth in Publisher Agreement, you may propose to the Division that the number of Associate Editors for the journal be increased. Once positions are established, you may discontinue the Associate Editor position as appropriate to the operation of the journal, but should you desire to again share the responsibility for editorial decisions during your Editorship, you must request the Division to re-establish such Associate Editorships. All requests should be directed to the Division through the Publication Board.

Associate Editors are recognized by the Division upon receipt of a signed agreement between the Division, the journal Editor, and the Associate Editor. A sample letter of agreement is included as Appendix 14 of the Editor’s Handbook.

9. JOURNAL PRODUCTION.  Journal production is the responsibility of the Publisher. This responsibility includes but is not limited to copy editing (correcting punctuation, spelling, reference style, format, etc.), typography, cover design, front matter elements and arrangement, length of issues, and production schedules. The Publisher will not modify substantive content and will consult with the Editor on matters of mutual concern.

10. BUDGET.  As editor you will receive approximately $20,000 per year beginning in 2005 from for editorial operations. You will also receive startup funds in 2004 of $13,000 to assist you in your incoming year. You are responsible for the running of your editorial office, including the purchase of equipment and supplies, staff payments and tax reporting, from those funds. All other business affairs, including but not limited to the approval of annual budgets, are the responsibility of the Division, specifically its Publication Board. Proposals for budget increases must be submitted at least one year in advance to the Division for discussion and negotiation with the Executive Committee, the membership, and/or the Publisher.

11. HONORARIUM.  The payment of an honorarium to Editors is not to be regarded as compensation for their services but rather as a means that may permit them greater freedom in their professional activities.  In partial recognition of the valuable service you will give as Editor, the Publisher and/or Division provides an annual honorarium, currently $12,000 (plus a total of $2,000 for associate editor). Honoraria are paid in the year in which your name appears on the masthead as Editor; your first honorarium will be paid in 2005.

12. ANNUAL REPORT.  You are expected to submit to the Division and to APA an annual written report of your editorial activities for each year or portion of a year you hold the titles of Incoming Editor and Editor. This report is due in February for the activity of the preceding year. Your first report will be due in 2005.  In December of each year, the APA Journals Office will send you instructions for preparing your annual report for APA.

In addition, the editor will be required to make reports to the Division of Psychotherapy at each EC and/or Board of Directors meeting.  The reports should include number of submissions, number of manuscripts accepted/rejected, publication schedule, and other pertinent developments.

13.    TERMINATION. It is expected that you will complete the term as stated, but circumstances could require an incomplete term. Accordingly, notwithstanding the other provisions stated in the Editor’s Handbook: Operating Procedures and Policies for EPF Publications, this agreement may be terminated early as follows:
(a)    by your written notice 12 months prior to termination;
(b)    by mutual agreement between you and the Division with less than 12 months notice;
(c)    by the Division’s written notice. (Normally, at least 12 months notice will be given. However, an Editor’s ceasing to be a Division member or substantial deviation from the terms of this agreement or other operational circumstances could necessitate a shorter term.);
(d)    by either Division or Editor for Editor disability that precludes performance of editorial duties for a prolonged period.

14. ENTIRE AGREEMENT. This Agreement is entire and all negotiations and understandings have been merged herein.  This Agreement may be amended only in writing executed by you and the Division.

The individuals executing the agreement on behalf of Division 29 warrant and represent that they are duly authorized agents of the Division.
Patricia Bricklin, PhD
2003 President, Division 29
John C. Norcross, PhD
2003 Chair, Publications Board
Charles Gelso, PhD
Appointed Editor

EDITOR OF JOURNAL: Psychotherapy

The journal was established in 1964 and has been published ever since.

BYLAWS

ARTICLE XIV

(FROM BYLAWS ARTICLE XIV E) The editors of the Division’s publications shall be appointed for fixed terms of five (5) years for the editor of the Journal ….appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors…..Journal editor shall serve as member of the Board of Directors, ex officio and without vote…….. Editors shall be eligible to succeed themselves.

DUTIES/PROCEDURES                       
• The editor and associate editors of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors. 
• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.  
• The editor selects and communicates with the Editorial Board. 
 
-  • The editor selects one or more associate editors
• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required. 
• The editor uses the APA electronic manuscript tracking/review system.  
• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to however, the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her. works with the authors to devise questions, and ensures compliance with APA’s CE standards for home study.
 •   As an ex officio member of the Publication Board and the Board of 
Directors, the editor attends those meetings of the Division of 
Psychotherapy.

• The duties and procedures are further detailed in the Call for Nominations: Editor of Psychotherapy, and in the contract entered into by the Editor and the Division. Both documents are attached below

POLICIES

Journal General Policies

8-9-89: Qualification Requirements for Journal Editor shall include

(1) Past editing experience

(2) Experience as a reviewer

(3) Published professional articles

8-15-97 Continuing Education credit is to be provided for Home Study of the journal.

8-15-97: 4 CE credits for Home Study per journal issue to be offered at the cost of $29 to Division members and $40 to nonmembers. The test may be retaken for a partial fee.

Current Policy: The editor and managing editoreditorial assistants will request from each Journal article author multiple-choice questions and correct answers to be submitted for an article when it is accepted for publication. The questions are reviewed and final selection is made by the Continuing Education Chair. Members are charged $34 per test, and nonmembers are charged $40 per test.

According to APA, we must have at least 6-8 questions per article in order for our tests to qualify for CE home study. A total of 28-33 questions must be on the test. The editor and The CE Chair will select what they he considers the best questions for each article to form the CE Home Study test. A score of 75% or higher is required to pass. The test may be retaken for a partial fee.

8-27-01: BOD voted to accept in principle the latest proposal of the APA to have APA publish the Division’s journal, Psychotherapy. A 10 year contract was signed in 2001.

2-21-02: BOD voted to establish a new award for the best empirical research article published in Psychotherapy journal. This award is the responsibility of the Committee on Research.

2003: Publication of the journal, Psychotherapy was transferred to the APA., which will digitize past issues

Reprint Policies: The Journal often receives requests for permission to reprint articles, tables, or other data from its issues. For any issues published after the Division’s contract with APA was executed (post 2001), the requestor should be directed to APA, since they own the copyrights for those issues. For any issues published prior to 2001, the Division retains copyright. Policy established by the Journal office states:

1. For course/classroom use, permission is granted at no charge for one article, provided:

a. that the permission of the author is obtained

b. that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2. For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

Journal Financial Policies

8-08-90: When a Search Committee interviews candidates for Journal editor, reimbursement is to be provided for one or two nights lodging and one or two days per diem. No transportation reimbursement is to be provided when the meeting is held at the time of the APA Convention; otherwise, transportation is reimbursed.

The Journal Editor is reimbursed for attending meetings at the same rate as other governing board members, or as approved by the Board. Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form).

TIMELINES

The APA has established deadlines for receipt of manuscripts to appear in each issue. The deadlines for the March, June, September, and OctoberDecember issues each year are approximately the middle of December, March, June, and September, respectively. Each issue of the Journal appears toward the end of the month in which it is scheduled to appear.

CENTRAL OFFICE

Central Office duties as they relate to the Journal are limited to Continuing Education only.

· Central Office works with the Continuing Education chair to ensure that the requisite number of CE questions is included in the journal edition.

· All completed CE tests are sent to Central Office to be graded.

· Upon successful completion of the CE tests, Central Office mails completed CE certificates to the applicants.

· Should an applicant fail the test, Central Office notifies the person in writing and provides the procedures for retaking the test.

· Central Office accounts for all journal CE income, and provides any necessary reports to the APA CE office, the CE Chair and the Journal editor.

· Should a member, or student affiliate, not receive a specific issue of the journal to which he is entitled, he is referred to the APA Journal Office to acquire a back issue.

Journal Editors

Former journal editors may be found in the Division 29 archives.

Journal Special Issues

A listing of all previous special issues may be found in the Division 29 archives


(The following two documents, the Call for Nominations for Journal Editor, and the contract with the current Journal editor, are provided for reference)

Call for Nominations: Editor of Psychotherapy

Psychotherapy: Theory, Research, Practice, Training is the official journal of the APA Division of Psychotherapy. The peer-reviewed journal is published quarterly by the Educational Publishing Foundation of the American Psychological Association. Psychotherapy publishes research studies, theoretical contributions, clinical articles, and book reviews across the spectrum of theoretical orientations. The journal – and the Division of Psychotherapy – seek to promote the integration of theory, research, practice, and training.

Prerequisites: Be a member or fellow of the APA Division of Psychotherapy

An earned doctoral degree in psychology

Support the mission of the APA Division of Psychotherapy

Qualifications: The candidate must have expertise in the coverage area of the journal. The editor must be scholarly and knowledgeable as well as sensitive to activity in the field. The editor must be a conscientious manager, create and sustain an editorial office, determine budgets, and administer funds for his or her office.

Responsibilities:         The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy.

Time Commitment: Editing Psychotherapy requires a major commitment of time. The candidate should be prepared to devote up to12 hours a week editing the journal over a 5-year period. The actual time spent may be more at the beginning of the editorship, but once routines are established, the editorial time could decrease. In view of the time commitment, it may be necessary for the candidate to negotiate with his or her institution for release time.

Honorarium: The editor receives an honorarium each year his or her name appears on the masthead. An editorial term is five years. The honorarium for 2003 is $14,000. (No honorarium but some office expenses are paid for the incoming year.) 

 
Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Availability: Candidates should be available to assume the title of Incoming Editor January 1, 2004. The candidate is active in advance of the official five-year term processing and editing manuscripts for the first year of publication. The last year of the term can be relatively inactive.

Oversight: The Editor of Psychotherapy reports to the Division of Psychotherapy’s Board of Directors through the Publication Board.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD.

Search Process: Our screening of nominees will identify those who appear best to meet the criteria for editor. These criteria include evidence of the candidate’s scientific and scholarly excellence, broad perspective, good judgment, communications skills, and management skills appropriate to an editor. Three finalists will be asked to become candidates for the position. They will be asked to prepare a statement (2 to 4 pages) on the journal changes and improvements they would foresee. We will also request at that time a several references who can speak to qualities relevant to the editorship. We will contact some of these people as well as others of our own choosing. The three finalists will probably be interviewed in person at the 2003 APA convention in Toronto. The Publication Board will then recommend a person for ratification by the Division 29 Board of Directors.

Nominations: To be considered for the position, please send a letter of initial interest and a copy of your curriculum vitae no later than April15, 2003 to:

John C. Norcross, PhD

Chair, Publication Board

Department of Psychology

University of Scranton

Scranton, PA 18510-4596

Inquiries about the position should be addressed to Dr. John Norcross (570-941-7638; norcross@scranton.edu) and/or to the incumbent editor,

Dr. Wade Silverman (305-669-6757; whsilvermn@aol.com).


CONTRACT

August 26, 2003

Conditions of Agreement between the APA Division of Psychotherapy and

Charles Gelso, PhD

Charles J. Gelso, PhD

Department of Psychology

University of Maryland

College Park, MD 20742

Dear Dr. Gelso:

The following confirms the conditions of your appointment as Editor of Psychotherapy beginning with Volume 42 and all issues of volume years 2005 through 2009.

1. APPOINTMENT. Your appointment is an official action of APA Division of Psychotherapy (29) and requires no further confirmation within the APA governance structure. This agreement is in effect for the period of your term as Incoming Editor and Editor unless Division 29 and you agree otherwise in writing.

Psychotherapy is an official publication of Division 29 of the American Psychological Association and is owned and published by Division 29. Editors are appointed by the Division and serve at its pleasure as stipulated in its bylaws. Editors are provided with resources for manuscript review and selection and have wide authority in selecting and shaping the content of the journal — consistent with the approved coverage statement. Ultimate editorial direction and publishing authority, however, belongs to the Division, and the journal is considered an instrument of service to the science and to the profession of psychology.

2. DIVISION 29 MEMBERSHIP. It is understood that you are and will remain a member of Division 29 of APA in good standing during your term of office. As such, you will be entitled to all the benefits of membership as well as all the responsibilities that entails.

3. TERMS OF OFFICE. Effective January 1, 2004, your title is Incoming Editor and you will begin to receive manuscripts. You will assume the title of Editor on January 1, 2005. Your term as Editor will continue through December 31, 2009, unless otherwise agreed to in writing or unless terminated under provisions of paragraph 13 of this agreement.

4. MANAGEMENT OF THE JOURNAL. You are expected to observe general policies and practices, currently in effect or as subsequently amended that have been approved by the Division. These would include the Editor’s Handbook: Operating Procedures and Policies for EPF Publications and the APA Publication Manual. The implementation of these policies and practices requires efficient management of the journal (e.g., in terms of maintaining editorial controls over lag times, rejection rates, page usage, and office expense budgets).

As a Division-owned publication, all journal records are ultimately the property of the Division. Generally speaking, the Editor will only need to provide reports to the Division. However, when a matter relevant to the journal or to matters of Division policy arises, the Editor will be expected to provide manuscripts, reviews, letters, or any other records and files for examination and discussion. The Editor is expected to hold on to files for one year after final action or publication.

5. JOURNAL COVERAGE. The area of coverage of the journal you edit, as approved by the Division, will be stated on the inside front cover in each issue of the journal. Any changes in these statements, or the policies they reflect, whether such change originates with the Editor or within the Division, must be approved in writing by the Division before they are announced.

6. RECEIPT OF MANUSCRIPTS. You will receive and begin the review of submitted manuscripts effective on or about January 1, 2004. You must provide to the Publisher, three months in advance, any new instructions to authors so that they may appear in an appropriate issue of the journal. Additional lead-time will be necessary if these instructions appear to modify policy (see paragraph 4).

7. MANUSCRIPTS. As Editor, you have complete authority to accept or reject manuscripts. Your decisions in this area are not generally subject to review by any officer or employee of the Division. However, should serious or recurrent complaints surface about editorial procedures, then these would be considered by the Division’s Publications Board.

8. ASSOCIATE EDITORS. At the present time the Division has established one or two Associate Editor position(s) for the journal you will edit. Should the number of manuscripts submitted to the journal begin to approach levels set forth in Publisher Agreement, you may propose to the Division that the number of Associate Editors for the journal be increased. Once positions are established, you may discontinue the Associate Editor position as appropriate to the operation of the journal, but should you desire to again share the responsibility for editorial decisions during your Editorship, you must request the Division to re-establish such Associate Editorships. All requests should be directed to the Division through the Publication Board.

Associate Editors are recognized by the Division upon receipt of a signed agreement between the Division, the journal Editor, and the Associate Editor. A sample letter of agreement is included as Appendix 14 of the Editor’s Handbook.

9. JOURNAL PRODUCTION. Journal production is the responsibility of the Publisher. This responsibility includes but is not limited to copy editing (correcting punctuation, spelling, reference style, format, etc.), typography, cover design, front matter elements and arrangement, length of issues, and production schedules. The Publisher will not modify substantive content and will consult with the Editor on matters of mutual concern.

10. BUDGET. As editor you will receive approximately $20,000 per year beginning in 2005 from for editorial operations. You will also receive startup funds in 2004 of $13,000 to assist you in your incoming year. You are responsible for the running of your editorial office, including the purchase of equipment and supplies, staff payments and tax reporting, from those funds. All other business affairs, including but not limited to the approval of annual budgets, are the responsibility of the Division, specifically its Publication Board. Proposals for budget increases must be submitted at least one year in advance to the Division for discussion and negotiation with the Executive Committee, the membership, and/or the Publisher.

11. HONORARIUM. The payment of an honorarium to Editors is not to be regarded as compensation for their services but rather as a means that may permit them greater freedom in their professional activities. In partial recognition of the valuable service you will give as Editor, the Publisher and/or Division provides an annual honorarium, currently $12,000 (plus a total of $2,000 for associate editor). Honoraria are paid in the year in which your name appears on the masthead as Editor; your first honorarium will be paid in 2005.

12. ANNUAL REPORT. You are expected to submit to the Division and to APA an annual written report of your editorial activities for each year or portion of a year you hold the titles of Incoming Editor and Editor. This report is due in February for the activity of the preceding year. Your first report will be due in 2005. In December of each year, the APA Journals Office will send you instructions for preparing your annual report for APA.

In addition, the editor will be required to make reports to the Division of Psychotherapy at each EC and/or Board of Directors meeting. The reports should include number of submissions, number of manuscripts accepted/rejected, publication schedule, and other pertinent developments.

13. TERMINATION. It is expected that you will complete the term as stated, but circumstances could require an incomplete term. Accordingly, notwithstanding the other provisions stated in the Editor’s Handbook: Operating Procedures and Policies for EPF Publications, this agreement may be terminated early as follows:

(a) by your written notice 12 months prior to termination;

(b) by mutual agreement between you and the Division with less than 12 months notice;

(c) by the Division’s written notice. (Normally, at least 12 months notice will be given. However, an Editor’s ceasing to be a Division member or substantial deviation from the terms of this agreement or other operational circumstances could necessitate a shorter term.);

(d) by either Division or Editor for Editor disability that precludes performance of editorial duties for a prolonged period.

14. ENTIRE AGREEMENT. This Agreement is entire and all negotiations and understandings have been merged herein. This Agreement may be amended only in writing executed by you and the Division.

The individuals executing the agreement on behalf of Division 29 warrant and represent that they are duly authorized agents of the Division.

____ Date: ______________

Patricia Bricklin, PhD

2003 President, Division 29

____ Date: ______________

John C. Norcross, PhD

2003 Chair, Publications Board

_________ Date: _______________

Charles Gelso, PhD

Appointed Editor

Filed Under: Current Documents Tagged With: ,

Member Documents: Council Rep

October 16, 2009 By

COUNCIL REPRESENTATIVE

BYLAWS

Council Representatives are voting members of the Board of Directors. The following Bylaws are pertinent to their roles:
• Article VI – Board of Directors
Sections A(2). B, C re: Council Representatives in particular
Sections D-F and H; and
• Articles II H and XI G re: general duties as Board members

POLICIES

The Board has not created any policies that direct the work of the Council Representatives. However, historically, how a Council Rep casts his or her vote has been left to the discretion of each Representative.

10-2-04 – The Board voted to have the President ensure that at least one Division Council Representative attends every Executive Committee meeting during 2005 and 2006.

FINANCIAL POLICIES

Council Representatives are reimbursed at the same rate as other voting members of the Board, or as approved by the Board. Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form). Meal reimbursement is not to exceed $65 daily. PLEASE SEE MEMBER-AT-LARGE SECTION OF MANUAL FOR SPECIFICS ON REIMBURSEMENT.

DUTIES/PROCEDURES

The duties of the Council Representative are spelled out in the APA Bylaws Articles IV and V, the APA’ s Association Rules, and in the Division Bylaws cited above.

1. The Council of Representatives is the legislative body of the APA, and has full power and authority over the affairs and funds of the
Association within the limits set by the Certificate of Incorporation and the APA Bylaws, including the power to review, upon its own initiative, the actions of any board, committee, Division, or affiliated organization. (APA Bylaws)
2. The Division’s Council Representatives have the duty to advise the Board of Directors about matters of business scheduled to come before the APA Council and about significant actions taken by the APA Council
3. It has been customary for Council Representatives to take turns writing a report following each Council meeting to inform the Board and other interested partiers about the significant actions and discussions that occurred. These reports have traditionally not only been given to the Board, but also published in the Psychotherapy Bulletin so that the general membership is kept informed
4. Some Council Representatives have taken responsibility for trying to promote Division members for nomination slates for seats on APA boards and committees, and actively campaigned for them among Council members. This is not a requirement of the job, but it could be a very positive action for the Division. Note that it is the Council that votes on these slates.
5. The Council Representatives may, as individuals, or in the name of the Division, join Council caucuses of interest. Attendance at caucus meetings, which are generally held the evening before Council first meets, with subsequent meetings before or after the day’s Council meeting is important.
6. If a Council Representative is unable to attend a Council meeting, he or she so informs the Division president, as quickly as possible, so that a replacement can be appointed and the Division does not lose a voice at that meeting.

TIMELINES

The dates of Council meetings are generally set years in advance, so that conflicts can be avoided as much as possible. One meeting is held in conjunction with the APA Convention. The second meeting is held in Washington D.C., generally in February.

CENTRAL OFFICE

1. Central Office serves as a resource for Council Representatives, informing them of Division meetings, providing meeting agenda books, and fielding questions about Division policies or history.
2. Central Office ensures that the bi-annual council report is included in the Psychotherapy Bulletin and the appropriate meeting agenda book.
3. Central Office monitors the travel budget for Council Reps, and provides reports to the treasurer. Central Office will notify Council Reps if they are near their budget limit.
4. Central Office is responsible for compiling and distributing agenda books for the board, officers, council reps, and committee chairs. These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items. The President will distribute a call for agenda items approximately two month prior to the meeting. Any council rep may request time on the agenda to discuss an issue or concern.
5. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms. Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
6. Central Office is the listserv administrator for the Division’s Governance listserv. Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv. To send a message to the governance’s listserv, the TO line should read: div29gov@lists.apa.org The governance listserv includes all officers, council reps, members-at-large, and committee chairs. Should you want a message sent only to voting board members, Central Office can do this for you.
7. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board. These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
8. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, council reps, members-at-large, and committee chairs. Should there be any question about funds in a specific line item, please consult with Central Office.

Filed Under: Current Documents Tagged With: , ,

Member Documents: Member-at-Large

October 16, 2009 By

BOARD OF DIRECTORS – Member-at-large

BYLAWS, ARTICLE VI:

A.      There shall be a Board of Directors of the Division of Psychotherapy.  Its membership shall consist of the following persons:

1.  The Officers of the Division, as specified in Article V, Section A of these Bylaws.

2.  Representatives elected to the American Psychological Association Council of Representatives, as specified in Article VI, Section C of these Bylaws.

3.  The Editor of the Division’s Journal and the Editor of the Division’s newsletter, both of whom shall be members of the Board ex officio and without vote.  The editors shall be chosen in the manner specified in Article XIV, Section E of these Bylaws.

4.  Six (6) Members-at-large, two (2) of whom shall be elected each year for a three (3) year term.

B.     Council Representatives and Members-at-large of the Board of Directors, as specified in Section A of this Article, shall assume office on January 1of the year following their election or appointment and shall maintain those offices until their successors are seated.  In the case of death, incapacity, or resignation of a Council Representative, an Editor, or a Member-at-large, the means for filling the vacancy so created shall be the same as the means specified for replacing Officers in Article V, Section H.

Policies

The duties of the Board of Directors, which are spelled out in the bylaws, ARTICLE V, SECTION D,  shall include:

  1. Exercising general supervision over the affairs of the Division and the transaction of the necessary business of the Division, provided only that the actions of the Board of Directors shall not conflict with the bylaws or with the recorded votes of the membership.
  2. Setting policies for the conduct of its own affairs or for the affairs of the Division, provided that such policies are not in conflict with any of the terms of the bylaws nor any recorded votes of the membership.
  3. Reporting its activities to the members and recommending matters for consideration by the members.
  4. Filling such vacancies in its own membership as so empowered under the terms of Article V Section H of these Bylaws;
  5. Consenting to the President’s creating of ad hoc committees, task forces, and designating of external organizations to which the Division shall send representatives or liaisons.
  6. Consenting to the President’s appointments of chairs of standing committees, ad hoc committees, task forces and representatives and liaisons to external organizations.
  7. Advising the President and committee chairs about committee/task force appointments.
  8. Advising the Officers of the Division regarding the performance of their duties.
  9. Advising the Representatives to APA Council as to matters concerning the relationship between the Division and the APA and about issues which are or should be placed before APA Council.
  10. Upon nomination of the Publications Board and endorsement by the President, ratifying the appointment of the editor of the Division’s journal and of the editor of the Division’s newsletter, and other members of the Publications Board.
  11. Adopting a final budget after appropriate review.
  12. Recommending or approving the disbursement of funds of the Division and of amendments to the approved budget in accordance with Article X of these Bylaws.

The Board of Directors, upon recommendation of the Committee on Fellows shall adopt and maintain criteria for election to Fellow status which shall be applied to applicants by the committee (FROM ARTICLE II H).

The Board of Directors may authorize the formation of ad hoc committees or of task forces to help accomplish the aims and purposes of the Division.  Each ad hoc committee or task force shall have a specific charge to be carried out over a specified period of time and shall be subject to an annual review of the Board of Directors.  The members of such ad hoc committees or task forces shall be appointed by the President.  Should vacancies occur after their creation, these vacancies will be filled by the President. (FROM ARTICLE XI, G)

Procedures

  1. The Board of Directors meets twice annually, at the Mid Winter Meeting in January or February, and in the summer/fall time.  The Board may decide to meet at the APA Annual Convention, or at a time before or after depending upon budgeting constraints and schedules.
  2. Board members will attend each meeting, and discuss issues of relevance that may come before the Board.  Board members are expected to be prepared for the meetings by reading the agenda books distributed prior to the meetings.  Please bring these books with you to the board meetings.
  3. For the Mid Winter Meeting, the reimbursement policy generally includes airfare and sleeping room at the Division’s meeting hotel.  However, reimbursement may also be a fixed figure, with members absorbing any costs above that figure.  Reimbursement for incidental expenses and meals not provided by the Division are outlined on the reimbursement form.  Forms are included in the agenda book, and can be obtained from Central Office.
  4. For the Summer/Fall meeting, reimbursement policies differ, and are generally decided upon by the Board at the Mid Winter Meeting.
  5. All travel reimbursements are to be sent to the treasurer for approval.  Do not send any travel reimbursements to the Central Office.  Members will only be reimbursed for approved expenses, and for the amounts stipulated on the reimbursement form.  Generally, alcohol is not reimbursable.  Any meals supplied by the Division are also not reimbursable.  Original receipts are required for reimbursement (including meals, transportation, taxis, etc).
  6. Board members may be asked from time to time to serve on ad hoc committees or task forces.  This may entail participating in conference calls or small meetings.

Central Office

  1. Central Office serves as a resource for new and continuing board members.  Should a question about Board/Committee procedures or previous activities arise, Central Office will be a first contact for information.
  2. Central Office is responsible for compiling and distributing agenda books for the board, officers and committee chairs.  These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items.  The President will distribute a call for agenda items approximately two month prior to the meeting.  Any member-at-large may request time on the agenda to discuss an issue or concern.
  3. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms.  Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
  4. Central Office is the listserv administrator for the Division’s Governance listserv.  Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv.  To send a message to the governance’s listserv, the TO line should read:  div29gov@lists.apa.org  The governance listserv includes all officers, members-at-large, and committee chairs.  Should you want a message sent only to voting board members, Central Office can do this for you.
  5. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board.  These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
  6. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, members-at-large, and committee chairs.  Should there be any question about funds in a specific line item, please consult with Central Office.
Filed Under: Current Documents Tagged With: , ,

Member Documents: Treasurer

October 16, 2009 By

TREASURER

BYLAWS, ARTICLE V:

F. The Treasurer shall be a Member or Fellow of The Division, elected for a term of three (3) years. During that term, the Treasurer shall be a member of the Board of Directors with right to vote; shall oversee custody of all funds and property of The Division; shall direct disbursements as provided under the terms of these Bylaws; shall oversee the preparation of an annual budget for consideration and adoption by the President and the Board of Directors; shall make an annual financial report to The Division; and in general shall perform the usual and customary duties of a Treasurer. The Treasurer shall serve as Chair of the Finance Committee.
G. The Officers shall assume their duties on January 1 of the year following their election and shall maintain their offices until their successors are seated. During the period between their election and the assumption of their offices, the Officers shall be given the title of (Name of Office) Designate and shall attend the meetings of the Executive Committee and the Board of Directors.

BYLAWS, ARTICLE XI, SECTION G5:

The Finance Committee shall consist of a minimum of three (3) members of the Division, plus the Treasurer, who shall serve as chair. The Finance Committee shall oversee the fiscal practices and planning of the Division, monitor its financial records; cause a final yearly audit of its annual financial activities; and aid the Treasurer in the preparation of the annual budget to be submitted for the approval of the Board of Directors.

BYLAWS ARTICLE X: FINANCES

A. Membership dues shall consist of those amounts established each year by the American Psychological Association for each member of the Division and disbursed to the Division by APA out of APA annual dues.

B. The assessment of any additional or special membership fees beyond those specified in Article X, Section A of these bylaws may be levied by a majority vote of the Board of Directors.

C. Dues for Student Affiliates shall be set by the Board of Directors on recommendation of the Finance Committee.

D. Once established by the Board of Directors, an assessment shall remain in force each subsequent year unless modified by the Board. A request for such change may be initiated by any member of the Board.

E. The Board of Directors, on recommendation of the Finance Committee and the Executive Committee, shall adopt, for the following calendar year, an annual budget of anticipated income and expenditures at its annual meeting.

F. Disbursements of the funds of the Division shall be made as follows:
1. The Board of Directors shall authorize disbursements within the amount of the approved budget for any and all purposes which are not inconsistent with the policies or Bylaws of the Division or the policies or Bylaws of the American Psychological Association.
2. The Treasurer, with the concurrence of the Executive Committee, is authorized to reallocate unexpended funds from one category of the approved budget to another, provided only that the total approved expenses for the fiscal year are not exceeded.
3. Once a budget has been approved in accordance with Article X, Section E of these Bylaws, disbursements of any amounts for items not contained in the approved budget for purposes harmonious with the aims of the Division may be subsequently authorized by the Board of Directors, provided only that such expenditures will not require an increase in the extant assessment during the fiscal year in which it shall be made.

G. The fiscal year of the Division shall commence on January 1 of the calendar year and end on December 31 of that same year.

H. The Treasurer and President are authorized to sign checks on behalf of the Division or to direct the disbursement of funds duly approved under the provisions of Article X, Sections E and F of these bylaws. Additionally, with the approval of the Board of Directors, the President may delegate or authorize the Treasurer to delegate the signing of checks to other individuals on behalf of the Division. In the event of the incapacity of the Treasurer or of a vacancy in the office, the President-elect, in an emergency, is authorized to serve in his/her stead.

I. Contracts and other financial instruments which obligate the resources of the Division and which are necessary for undertaking programs approved by the Board of Directors in accordance with these bylaws, other than checks, shall be executed by both the President and the Treasurer.

DIVISION POLICIES RE FINANCES

General Financial Policies

2-4-99: BOD voted to have the Division’s tax returns included in APA’s corporate tax returns, with the Division’s Administrator doing the paperwork for the tax return.

2-10-01: BOD voted that the Division develop a $40,000 reserve fund, to be built up over a three year period.

2-28-04: BOD voted that the budget line item “savings account” be changed to “Reserve Fund”. This fund should maintain a minimum balance of $30,000, which cannot be allocated or accessed without a majority vote of the Board of Directors.

Division Member Dues Assessments

The Division of Psychotherapy dues assessments are set by the Board of Directors.

3-20-97: Member dues were raised to $40 with $1.00 allocated to keeping and recruiting members.

8-07-00: The BOD voted that the assessment remain at $40 and it remains so in 2005.

Dues Exempt Member Assessments

8-19/20-99: The assessment for Dues Exempt members receiving the journal is raised to $29, where it remains in 2005.

Student Member Dues

8-19/20-99: BOD voted to increase Student Membership dues to $29.00 for 2001. This fee is still in effect in 2005.

Division Board Reimbursement Policies

It has been customary for the BOD to set reimbursement policies for attendance at Executive Committee, Publications Board, and Board of Directors meetings each year, the level of reimbursement varying with the affluence of the Division and the timing and location of the meeting.

1995: A policy was adopted stipulating that the Division will reimburse for hotel accommodations only that amount charged for a single room at the Host Hotel. Since 1995, per diem rate on the Division reimbursement form has been $65: $10 for breakfast, $15 for lunch, and $40 for dinner, less meals provided.

Historically, elected Officers, Board of Directors members, Publications Board, and Standing Committee chairs, as well as others invited by the President were reimbursed for the number of days necessary for them to attend their meetings, depending on travel schedules, the philosophy being that those eligible for reimbursement should not have to assume a financial burden in order to attend the meetings.

Transportation costs have never been reimbursed for attendance at meetings held during or in connection with the APA Annual Convention. Reimbursement of hotel costs for such meetings has customarily been only for extra nights outside of the actual Convention dates. No double dipping allowed.

For attendance at the Mid Winter Board meeting, reimbursement is generally provided for transportation costs as well as hotel (single room rate) for the number of days required and per diem less meals provided. This policy only applies to voting members of the board. Committee chairs and other invited guests may be invited, and may be reimbursed for some or all of their expenses at the pleasure of the Board and President, and based on the division’s financial viability.

ORIGINAL RECEIPTS ARE REQUIRED FOR REIMBURSEMENT. ALL REQUESTS FOR REIMBURSEMENT, WITH A COMPLETED FORM AND THE ORIGINAL RECEIPTS, ARE TO BE SENT ONLY TO THE TREASURER.

Financial Policies re Pub Bd/Publications

The Publication Board is reimbursed in accordance with the policies set by the BOD. (See Section on Division Reimbursements, above.) In general, the Publications Board is reimbursed for attendance at its meetings in connection with Division Board meetings, at a rate commensurate with the reimbursement of BOD members. Reimbursement is set each year by the BOD.

Bulletin Financial Policies

1-25-03: Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item.

Procedures
1. The treasurer serves a three year term, and can only succeed him/herself once. During the year in which the treasurer is elected (but has not yet taken office), he/she becomes the treasurer-elect designate, and is authorized to attend EC and Board meetings as ex-officio.
2. The treasurer is responsible for developing and monitoring the Division’s annual budget, with assistance from the Finance Committee and Central Office. This process generally begins in November, with a proposed budget developed in time to be included in the agenda book for the Mid Winter Meeting. It may be necessary to schedule conference calls for the Finance Committee.
3. The Board will review the proposed budget at the Mid Winter Meeting, voting on changes and voting on a final budget for the year. The treasurer monitors the board discussion and voting, ensuring that any changes in the proposed budget are correctly recorded. After the meeting, the treasurer forwards the changes to Central Office, where they are incorporated into the final working budget.
4. The treasurer receives a monthly financial report from Central Office for review. Should there be questions about income or expenditures, the treasurer consults with Central Office.
5. The treasurer receives and approves all requests for travel reimbursement. The treasurer reviews all requests, ensuring that the reimbursement amounts are within the division’s guidelines, and that receipts are presented. After approval or adjustment, the treasurer forwards the travel reimbursements to Central Office for payment.
6. Should it be necessary to adjust budget line items during the year, the treasurer would initiate any adjustment, after consulting with the EC. The Board of Directors would approve any adjustment. This would apply only if the adjustment would adversely impact the bottom line. For routine adjustments, that show a movement of funds from unused areas to those that are marginally overbudget, the treasurer has latitude.
7. The Division has four bank accounts: a checking account; a money market (currently termed the “reserve fund”); a certificate of deposit (CD) and a Capital Campaign money market account.

Central Office

1. Central Office works with the treasurer to devise a proposed annual budget, based on the division’s previous year’s expenditures and income and expected adjustments for the coming year.
2. Central Office ensures that the proposed budget is included in the agenda book for the Mid Winter Meeting.
3. Central Office, at the direction of the treasurer, incorporates any changes made at the Mid Winter Meeting into the final annual budget.
4. Central Office maintains the division’s check book and monitors the check registers, balancing the accounts monthly. Central Office consults with the treasurer should funds need to be transferred from one account to another. Central Office pays all of the division’s monthly bills, including printing, telephone, etc., and also cuts checks for reimbursement after the approval of the treasurer.
5. Central Office provides a monthly financial statement to the treasurer, which includes a balance sheet, profit and loss statement, and a budget report. Central Office also provides the Board/Committee members a quarterly financial report, after review by the treasurer.
6. Central Office does the division’s annual tax report, for inclusion in APA’s taxes. The treasurer will review and sign the taxes prior to their release to APA.

Filed Under: Current Documents Tagged With: , ,

Member Documents: Secretary

October 14, 2009 By

Secretary

Bylaws

The Bylaws specify the duties of the Secretary as follows, specifically, Article V, Sections A and E; Article VI, Section F; Article II, Section G; and Article IX.

Article V, Section E:

The Secretary shall be a Member or Fellow of The Division, elected for a term of three (3) years.  During that term, the Secretary shall be a member and the secretary of the Board of Directors, with the right to vote; shall safeguard all records of The Division, shall keep the minutes of the meetings of The Division and of the Board of Directors and Executive Committee; shall maintain coordination with the Central Office of the American Psychological Association; shall issue calls and notices of meetings; shall issue an annual report; shall keep and maintain a book of the extant policies of The Division based upon actions of the Board of Directors, and shall perform all other usual and customary duties of a secretary.

Procedures

  1. The Secretary is a Member or Fellow who is elected as an officer of the Society for a term of 3 years. The Secretary is a voting member of the Executive Committee and Board of Directors. (Article V Sections A and E)
    1. The Secretary (Article V Section E):

a.  safeguards all records of the Society;

b.  keeps the minutes of the meetings of the Society, the Board of Directors, and the Executive Committee (Also see Article VI Section F);

c.  maintain coordination with the Central Office;

d.  issues calls and notices of meetings;

e.  informs the membership of actions taken by the Board of Directors;

  1. notifies applicants for membership of actions taken by the Board of Directors;

g.  notifies applicants for membership and fellowship about the status and outcome of their applications (Also see Article II Section G);

h.  issues an annual report;

  1. keeps and maintains a book of the extant policies of the Division based upon actions of the Board of Directors;
  2. performs all other usual and customary duties of a Secretary.
  3. The Secretary is responsible for certifying referendum petitions and mailing ballots on referenda to the membership. (Article IX)

Policies

The Secretary collaborates with the newsletter and Internet editors to provide the membership with current information regarding the business of the Society and the APA.

The Secretary collaborates with the Internet editor to archive all records of the Society, including Bylaws, minutes of meetings, annual reports, and any other records of importance.

The Secretary prepares Bylaws revisions and works with the Bulletin and Internet editors to prepare ballots for distribution to the membership.  The Secretary is responsible for maintaining and updating the bylaws.

Timelines

  1. Upon election, a Secretary Designate becomes a member of the Executive Committee ex officio without vote and attends any EC meetings that take place between his/her election and assumption of office on January 1 of the year following the election.  (Article V Section G and Article VI Section G)
  1. The Secretary submits the annual report of the Society to the Committee on Division/APA Relations (CODAPAR) by February 1. Guidelines for the report are available at  http://www.apa.org/about/division/divofficers.html. The Secretary completes the annual report for the first full year and the last full year of his/her term.

Central Office

1.  At this time, the Central Office administrator records the minutes of the Executive Committee and the Board of Directors.  It is the Secretary’s responsibility to ensure the accuracy of the minutes, and so takes notes at all meetings.

2.  Central Office provides copies of EC and BOD minutes to the Secretary for review, changes, edits, and final approval

3.  After the minutes are approved by the Secretary, Central Office is responsible for archiving the minutes in the office files, providing the official minutes to requestors, and ensuring that they are included in appropriate Board Agenda books.

4.  Should the need arise for a referendum or bylaws vote, Central Office works with the Secretary to ensure that the ballot is properly prepared, that it is distributed to members qualified to vote, and that process timelines and deadlines are followed.

Filed Under: Current Documents Tagged With: , ,

Member Documents: President Elect

October 14, 2009 By

PRESIDENT-ELECT

BYLAWS

FROM ARTICLE V , C The President-elect shall …… perform the duties which are usual and customary for a vice-president.  In the event that the President fails to serve his/her term for any reason whatsoever, the President-elect shall succeed to the unexpired remainder thereof and continue to serve through his/her own scheduled term.  The President-elect shall serve as Chair of the Committee on Nominations and Elections, assuming that post while President-elect Designate.

As an officer of the Division, the President-elect serves as a member of the Executive Committee and of the Board of Directors.  The following bylaws are pertinent:

ARTICLE II H:   FELLOWS

ARTICLE V:     EXECUTIVE COMMITTEE,

ARTICLE VI:    BOARD OF DIRECTORS

ARTICLE VII:   NOMINATIONS AND ELECTIONS

ARTICLE XI:   COMMITTEES

ARTICLE XII:   LIAISONS

POLICIES

The Board has not created any policies that direct the work of the President-elect, beyond those that appear in the bylaws.

DUTIES/PROCEDURES

The duties of the President-elect are spelled out in the bylaws They are:

  1. Perform customary duties for a vice-president
  2. Complete the unexpired term of the President if the President fails to serve his or her term
  3. Serve as Chair of the Committee of Nominations and Elections.  (These duties begin while President-elect Designate; see Bylaws and Procedures Manual for process, policies and procedures)
  4. Propose to the Board of Directors those persons who are selected to serve as liaisons
  5. Select committee chairpersons who will serve during his or her presidential year and present to the Board for approval.
  6. Prepare the agenda for the meeting of the Board of Directors that will occur early in his or her presidential year.
  7. Work with the Treasurer to prepare the budget of his or her presidential year

TIMELINES

The work as Chair of the Committee on Nominations and Elections begins immediately upon election as President-elect Designate.  Nominations for elected positions are due to the APA Officer of Elections early in the year while serving as President-elect (See Bylaws for Committee on Nominations and Elections and see elsewhere in the Policies and Procedures Manual for the section of the Nominations and Elections Committee).

Persons selected to be liaisons should be proposed to the Board of Directors prior to the beginning of the presidential year so that the Treasurer can incorporate the expenses of the planned liaison activities in the coming year’s budget.

Persons selected to serve as chairs of committees should be proposed near the end of the President-elect year or at the beginning of the presidential term.

CENTRAL OFFICE

  • Ensures that the call for nominations is placed in the fall issue of The Psychotherapy Bulletin after consultation with the Chair of the Nominations and Elections Committee
  • Assists the Chair of the Nominations and Elections Committee in carrying out the committee’s duties in a timely manner
  • Arranges any conference calls that the Nominations and Elections Committee may require to fulfill its function
  • Prepares supporting materials for the meetings of the Board of Directors at the direction of the President and EC.
  • Ensures that the President-elect is informed of all EC meetings and conference calls and EC deliberations.

Filed Under: Current Documents Tagged With: , ,

Member Documents: President

October 14, 2009 By

PRESIDENT

BYLAWS

ARTICLE V B: No Member or Fellow of the Division may run for the presidency of the Division while serving as president or past president.

Article V G:  [describes the respective responsibilities and duties of the Board of Directors and the President]

Article VI: [describes the respective responsibilities and duties of the Executive Committee and the President]

ARTICLE XI: [The President is authorized to appoint committee chairs and committee members (with the advice and consent of the Board of Directors) and to fill vacancies on committees and task forces that occur during the year of presidency]

Policies

  • The President should prepare and distribute bimonthly reports to the Board of Directors and the Central Office as a means to keep everyone informed about the activities of the Division. (8-7-2000)

  • The officers of the Division shall be the President, the President-elect, the immediate Past President, the Secretary and the Treasurer..…..The president shall be the Member or Fellow of the Division who has just completed a term as President-elect.   The President shall succeed to office by declaration at the close of the year after election as President-elect and shall serve for one (1) year.

DUTIES/PROCEDURES

These are generally stipulated in the Bylaws.   The President shall:

  • ·preside at all meetings of the Division
  • ·serve as the Chair of the Board of Directors
  • ·chair the Executive Committee meetings
  • ·perform all other usual and customary duties of a presiding officer.
  • ·cast a vote at meetings of the Board of Directors only when that vote would break a tie
  • ·appoint committee chairs and committee members to serve in the year of his or her presidency
  • ·Implement initiatives that have been approved by the Board of Directors
  • ·Work with committee chairs to complete their assignments
  • ·Set the agenda for meetings of the Executive Committee and Board of Directors
  • ·Submit a quarterly President’s Column to the editor of The Psychotherapy Bulletin
  • ·Assist in the development of programs for the APA Annual Convention, both by soliciting programs consistent with presidential initiatives or divisional initiatives, and by working with the chair of the Program Committee to select the strongest possible programs.
  • ·Keep the members of the Board of Directors informed about the activities of the Division
  • ·Chair the “Social Hour” at the annual convention (Central Office orders the room and related items for the social hour), including: coordinating with the Fellows chair to present the fellows certificates; presenting certificates to outgoing board members, and recognizing the Rosalee Weiss recipient.
  • ·In collaboration with the Executive Committee, negotiate contracts and complete evaluations of personnel
  • ·represent the Executive Committee in all matters that require one-on-one transactions
  • ·If the President receives information from APA that the Division has gained or lost a seat on the Council of Representatives, she or he passes that information to the Chair of the Nominations and Elections Committee to implement the appropriate nominations and election procedures or to determine which council member loses the seat.

Timelines

  • The President appoints committee chairs (who serve as Chairs-designate) and members during the latter months of the term of President-elect
  • Agendas for meetings are developed in collaboration with the Central Office and in time for timely distribution in advance of the meeting
  • Submit materials to the Psychotherapy Bulletin in advance of publication dates established by the Bulletin Editor and the Central Office
  • Solicit programs for the APA Annual Convention well before the deadlines established by the Program Committee so the solicited programs can be inserted into the final list of approved programs to the APA

Central Office

Central Office assists the president with the conduct of his/her duties, including arranging conference calls, monitoring timelines, preparing and distributing Agenda Books for the EC and Board meetings, and mailing notices to the governance members.  Central office monitors the Division 29 Governance listserve, serving as list moderator, and updating it at the beginning of the year to reflect changes in the governance.  Central Office also serves as a resource for the president, ensuring continuity through various administrations and as a liaison with APA.

Central office will arrange all aspects of the EC and Board of Directors meetings, once a city/site has been selected and a budget agreed upon.  This includes: contract negotiation, sleeping room arrangements, meeting room accommodations, food and beverage selection, conference calling if necessary, and payment arrangements.

Central office also handles all arrangements for the Division 29 Social and Awards hour at the APA convention, including:  food and beverage selection, audio-visual equipment rental, ordering awards, ensuring materials arrive, ordering recognition certificates, and providing updated agenda to President.  Skeleton agenda reproduced here:

Agenda for Division 29 Social and Awards Hour

(1) Room to be set up with food in middle of room, Div 29 application forms and membership services on a table, and podium at the end of the room.

(2) Central office will be responsible for ordering certificates, plaques, membership applications, etc. as needed.

(3) Awards will begin 30 minutes into the 90-minute event, and the awards should take no more than 15 minutes.

(4) Typical agenda:

- Welcome by the president

- Introduction of governance members in attendance

- Introduction of the Past President, and Presentation of the Distinguished Psychologist Award(s) by immediate past-president.  The awardees will have a few minutes to make comments

- Presentation of the Krasner Early Career Award by immediate past president.  The awardee will have a few minutes to make comments.

- Recognition of the Rosalee Weiss award by president (if our selection)

- Presentation of the 3 student awards by chair of Student Development Committee and Dr. Freedheim (for his award) and Dr. Canter (for her award).  The awardees, if in attendance, will have a few moments for comments.

- Presentation of any other division awards

- Presentation of certificates to outgoing Div 29 Governance members by president

- Presentation of certificates to Fellows members by president and Fellows chair.

(5)  Thank everyone for coming.

Filed Under: Current Documents Tagged With: