Member Documents: Journal Editor

EDITOR OF JOURNAL:  Psychotherapy

The journal was established in 1964 and has been published ever since.

BYLAWS

ARTICLE XIV
(FROM BYLAWS ARTICLE XIV E) The editors of the Division’s publications shall be appointed for fixed terms of five (5) years for the editor of the Journal ….appointments shall be made upon recommendation of the Publications Board, with the concurrence of the President and the Executive Committee, and ratification by a majority vote of the Board of Directors…..Journal editor shall serve as member of the Board of Directors, ex officio and without vote…….. Editors shall be eligible to succeed themselves.

DUTIES/PROCEDURES
• The editor and associate editors of Psychotherapy accept or reject manuscripts submitted for publication; this usually requires detailed communications with authors.
• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.
• The editor selects and communicates with the Editorial Board.
• The editor selects one or more associate editors
• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required.
• The editor uses the APA electronic manuscript tracking/review system.
• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her.
•   As an ex officio member of the Publication Board and the Board of
Directors, the editor attends those meetings of the Division of
Psychotherapy.
•  The duties and procedures are further detailed in the Call for Nominations: Editor of Psychotherapy, and in the contract entered into by the Editor and the Division.   Both documents are attached below

POLICIES

Journal General Policies

8-9-89:   Qualification Requirements for Journal Editor shall include
(1) Past editing experience
(2)  Experience as a reviewer
(3)  Published professional articles
8-15-97     Continuing Education credit is to be provided for Home Study of the journal.
8-15-97:   4 CE credits for Home Study per journal issue to be offered at the cost of $29 to Division members and $40 to nonmembers.  The test may be retaken for a partial fee.
Current Policy:   The editor and editorial assistants will request from each Journal article author multiple-choice questions and correct answers to be submitted for an article when it is accepted for publication.   The questions are reviewed and final selection is made by the Continuing Education Chair.  Members are charged $34 per test, and nonmembers are charged $40 per test.
According to APA, we must have at least 6-8 questions per article in order for our tests to qualify for CE home study.  A total of 28-33 questions must be on the test.   The CE Chair will select what he considers the best questions for each article to form the CE Home Study test.  A score of 75% or higher is required to pass.  The test may be retaken for a partial fee.
8-27-01:  BOD voted to accept in principle the latest proposal of the APA to have APA publish the Division’s journal, Psychotherapy.  A 10 year contract was signed in 2001.

2-21-02:  BOD voted to establish a new award for the best empirical research article published in Psychotherapy journal.  This award is the responsibility of the Committee on Research.

2003:  Publication of the journal, Psychotherapy was transferred to the APA, which will digitize past issues

Reprint Policies: The Journal often receives requests for permission to reprint articles, tables, or other data from its issues.  For any issues published after the Division’s contract with APA was executed (post 2001), the requestor should be directed to APA, since they own the copyrights for those issues.  For any issues published prior to 2001, the Division retains copyright.  Policy established by the Journal office states:
1.  For course/classroom use, permission is granted at no charge for one article, provided:
a.  that the permission of the author is obtained
b.  that full credit is given to the Psychotherapy Bulletin, including: author, title of both article and publication, volume and issue number, page rage and publisher.

2.  For other use, such as that requested for use in a book, video, internet publication or other money-making venture, the Division shall charge $10 per page, and the Division reserves all rights, and reserves the right to refuse anyone reprint permission.

Journal Financial Policies

8-08-90:   When a Search Committee interviews candidates for Journal editor, reimbursement is to be provided for one or two nights lodging and one or two days per diem.  No transportation reimbursement is to be provided when the meeting is held at the time of the APA Convention; otherwise, transportation is reimbursed.

The Journal Editor is reimbursed for attending meetings at the same rate as other governing board members, or as approved by the Board.  Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form).

TIMELINES
The APA has established deadlines for receipt of manuscripts to appear in each issue. The deadlines for the March, June, September, and December issues each year are approximately the middle of December, March, June, and September, respectively.  Each issue of the Journal appears toward the end of the month in which it is scheduled to appear.

CENTRAL OFFICE
Central Office duties as they relate to the Journal are limited to Continuing Education only.
•    Central Office works with the Continuing Education chair to ensure that the requisite number of CE questions is included in the journal edition.
•    All completed CE tests are sent to Central Office to be graded.
•    Upon successful completion of the CE tests, Central Office mails completed CE certificates to the applicants.
•    Should an applicant fail the test, Central Office notifies the person in writing and provides the procedures for retaking the test.
•    Central Office accounts for all journal CE income, and provides any necessary reports to the APA CE office, the CE Chair and the Journal editor.
•    Should a member, or student affiliate, not receive a specific issue of the journal to which he is entitled, he is referred to the APA Journal Office to acquire a back issue.

Journal Editors
Former journal editors may be found in the Division 29 archives.

Journal Special Issues
A listing of all previous special issues may be found in the Division 29 archives
(The following two documents, the Call for Nominations for Journal Editor, and the contract with the current Journal editor, are provided for reference)

Call for Nominations: Editor of Psychotherapy

Psychotherapy: Theory, Research, Practice, Training is the official journal of the APA Division of Psychotherapy. The peer-reviewed journal is published quarterly by the Educational Publishing Foundation of the American Psychological Association.  Psychotherapy publishes research studies, theoretical contributions, clinical articles, and book reviews across the spectrum of theoretical orientations.  The journal – and the Division of Psychotherapy – seek to promote the integration of theory, research, practice, and training.

Prerequisites:        Be a member or fellow of the APA Division of Psychotherapy
An earned doctoral degree in psychology
Support the mission of the APA Division of Psychotherapy

Qualifications:    The candidate must have expertise in the coverage area of the journal.  The editor must be scholarly and knowledgeable as well as sensitive to activity in the field. The editor must be a conscientious manager, create and sustain an editorial office, determine budgets, and administer funds for his or her office.

Responsibilities:        The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy.

Time Commitment:    Editing Psychotherapy requires a major commitment of time.  The candidate should be prepared to devote up to12 hours a week editing the journal over a 5-year period.  The actual time spent may be more at the beginning of the editorship, but once routines are established, the editorial time could decrease.  In view of the time commitment, it may be necessary for the candidate to negotiate with his or her institution for release time.

Honorarium:    The editor receives an honorarium each year his or her name appears on the masthead.  An editorial term is five years. The honorarium for 2003 is $14,000. (No honorarium but some office expenses are paid for the incoming year.)

Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Availability:    Candidates should be available to assume the title of Incoming Editor January 1, 2004.  The candidate is active in advance of the official five-year term processing and editing manuscripts for the first year of publication.  The last year of the term can be relatively inactive.

Oversight:    The Editor of Psychotherapy reports to the Division of Psychotherapy’s Board of Directors through the Publication Board.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD.

Search Process:    Our screening of nominees will identify those who appear best to meet the criteria for editor.  These criteria include evidence of the candidate’s scientific and scholarly excellence, broad perspective, good judgment, communications skills, and management skills appropriate to an editor.  Three finalists will be asked to become candidates for the position.  They will be asked to prepare a statement (2 to 4 pages) on the journal changes and improvements they would foresee.  We will also request at that time a several references who can speak to qualities relevant to the editorship.  We will contact some of these people as well as others of our own choosing.  The three finalists will probably be interviewed in person at the 2003 APA convention in Toronto.  The Publication Board will then recommend a person for ratification by the Division 29 Board of Directors.

Nominations:    To be considered for the position, please send a letter of initial interest and a copy of your curriculum vitae no later than April15, 2003 to:
John C. Norcross, PhD
Chair, Publication Board
Department of Psychology
University of Scranton
Scranton, PA 18510-4596
Inquiries about the position should be addressed to Dr. John Norcross (570-941-7638; norcross@scranton.edu) and/or to the incumbent editor,
Dr. Wade Silverman (305-669-6757; whsilvermn@aol.com).

CONTRACT

August 26, 2003

Conditions of Agreement between the APA Division of Psychotherapy and
Charles Gelso, PhD

Charles J. Gelso, PhD
Department of Psychology
University of Maryland
College Park, MD  20742

Dear Dr. Gelso:

The following confirms the conditions of your appointment as Editor of Psychotherapy beginning with Volume 42 and all issues of volume years 2005 through 2009.

1. APPOINTMENT. Your appointment is an official action of APA Division of Psychotherapy (29) and requires no further confirmation within the APA governance structure. This agreement is in effect for the period of your term as Incoming Editor and Editor unless Division 29 and you agree otherwise in writing.

Psychotherapy is an official publication of Division 29 of the American Psychological Association and is owned and published by Division 29. Editors are appointed by the Division and serve at its pleasure as stipulated in its bylaws. Editors are provided with resources for manuscript review and selection and have wide authority in selecting and shaping the content of the journal — consistent with the approved coverage statement.  Ultimate editorial direction and publishing authority, however, belongs to the Division, and the journal is considered an instrument of service to the science and to the profession of psychology.

2. DIVISION 29 MEMBERSHIP.  It is understood that you are and will remain a member of Division 29 of APA in good standing during your term of office. As such, you will be entitled to all the benefits of membership as well as all the responsibilities that entails.

3.    TERMS OF OFFICE.  Effective January 1, 2004, your title is Incoming Editor and you will begin to receive manuscripts. You will assume the title of Editor on January 1, 2005. Your term as Editor will continue through December 31, 2009, unless otherwise agreed to in writing or unless terminated under provisions of paragraph 13 of this agreement.

4.    MANAGEMENT OF THE JOURNAL. You are expected to observe general policies and practices, currently in effect or as subsequently amended that have been approved by the Division. These would include the Editor’s Handbook: Operating Procedures and Policies for EPF Publications and the APA Publication Manual. The implementation of these policies and practices requires efficient management of the journal (e.g., in terms of maintaining editorial controls over lag times, rejection rates, page usage, and office expense budgets).

As a Division-owned publication, all journal records are ultimately the property of the Division. Generally speaking, the Editor will only need to provide reports to the Division.  However, when a matter relevant to the journal or to matters of Division policy arises, the Editor will be expected to provide manuscripts, reviews, letters, or any other records and files for examination and discussion. The Editor is expected to hold on to files for one year after final action or publication.

5. JOURNAL COVERAGE.  The area of coverage of the journal you edit, as approved by the Division, will be stated on the inside front cover in each issue of the journal. Any changes in these statements, or the policies they reflect, whether such change originates with the Editor or within the Division, must be approved in writing by the Division before they are announced.

6. RECEIPT OF MANUSCRIPTS. You will receive and begin the review of submitted manuscripts effective on or about January 1, 2004. You must provide to the Publisher, three months in advance, any new instructions to authors so that they may appear in an appropriate issue of the journal. Additional lead-time will be necessary if these instructions appear to modify policy (see paragraph 4).

7.    MANUSCRIPTS. As Editor, you have complete authority to accept or reject manuscripts.  Your decisions in this area are not generally subject to review by any officer or employee of the Division. However, should serious or recurrent complaints surface about editorial procedures, then these would be considered by the Division’s Publications Board.

8.    ASSOCIATE EDITORS. At the present time the Division has established one or two Associate Editor position(s) for the journal you will edit. Should the number of manuscripts submitted to the journal begin to approach levels set forth in Publisher Agreement, you may propose to the Division that the number of Associate Editors for the journal be increased. Once positions are established, you may discontinue the Associate Editor position as appropriate to the operation of the journal, but should you desire to again share the responsibility for editorial decisions during your Editorship, you must request the Division to re-establish such Associate Editorships. All requests should be directed to the Division through the Publication Board.

Associate Editors are recognized by the Division upon receipt of a signed agreement between the Division, the journal Editor, and the Associate Editor. A sample letter of agreement is included as Appendix 14 of the Editor’s Handbook.

9. JOURNAL PRODUCTION.  Journal production is the responsibility of the Publisher. This responsibility includes but is not limited to copy editing (correcting punctuation, spelling, reference style, format, etc.), typography, cover design, front matter elements and arrangement, length of issues, and production schedules. The Publisher will not modify substantive content and will consult with the Editor on matters of mutual concern.

10. BUDGET.  As editor you will receive approximately $20,000 per year beginning in 2005 from for editorial operations. You will also receive startup funds in 2004 of $13,000 to assist you in your incoming year. You are responsible for the running of your editorial office, including the purchase of equipment and supplies, staff payments and tax reporting, from those funds. All other business affairs, including but not limited to the approval of annual budgets, are the responsibility of the Division, specifically its Publication Board. Proposals for budget increases must be submitted at least one year in advance to the Division for discussion and negotiation with the Executive Committee, the membership, and/or the Publisher.

11. HONORARIUM.  The payment of an honorarium to Editors is not to be regarded as compensation for their services but rather as a means that may permit them greater freedom in their professional activities.  In partial recognition of the valuable service you will give as Editor, the Publisher and/or Division provides an annual honorarium, currently $12,000 (plus a total of $2,000 for associate editor). Honoraria are paid in the year in which your name appears on the masthead as Editor; your first honorarium will be paid in 2005.

12. ANNUAL REPORT.  You are expected to submit to the Division and to APA an annual written report of your editorial activities for each year or portion of a year you hold the titles of Incoming Editor and Editor. This report is due in February for the activity of the preceding year. Your first report will be due in 2005.  In December of each year, the APA Journals Office will send you instructions for preparing your annual report for APA.

In addition, the editor will be required to make reports to the Division of Psychotherapy at each EC and/or Board of Directors meeting.  The reports should include number of submissions, number of manuscripts accepted/rejected, publication schedule, and other pertinent developments.

13.    TERMINATION. It is expected that you will complete the term as stated, but circumstances could require an incomplete term. Accordingly, notwithstanding the other provisions stated in the Editor’s Handbook: Operating Procedures and Policies for EPF Publications, this agreement may be terminated early as follows:
(a)    by your written notice 12 months prior to termination;
(b)    by mutual agreement between you and the Division with less than 12 months notice;
(c)    by the Division’s written notice. (Normally, at least 12 months notice will be given. However, an Editor’s ceasing to be a Division member or substantial deviation from the terms of this agreement or other operational circumstances could necessitate a shorter term.);
(d)    by either Division or Editor for Editor disability that precludes performance of editorial duties for a prolonged period.

14. ENTIRE AGREEMENT. This Agreement is entire and all negotiations and understandings have been merged herein.  This Agreement may be amended only in writing executed by you and the Division.

The individuals executing the agreement on behalf of Division 29 warrant and represent that they are duly authorized agents of the Division.
Patricia Bricklin, PhD
2003 President, Division 29
John C. Norcross, PhD
2003 Chair, Publications Board
Charles Gelso, PhD
Appointed Editor

DUTIES/PROCEDURES                       

• The editor and associate editors of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors. 

• The editor is responsible for tracking manuscripts, coordinating  editorial reviews, and responding to authors in ways  that will regularly  provide accepted manuscripts to the publisher, where copyediting is done according to the journal schedule.  

• The editor selects and communicates with the Editorial Board. 

-  • The editor selects one or more associate editors

• The editor is responsible for managing the journal’s page ceiling and for   providing reports as required. 

• The editor uses the APA electronic manuscript tracking/review system.  

• The editor coordinates continuing education questions in the journal; The Editor’s office is responsible to collect items from authors and then send these items to however, the Continuing Education Chair.  The Chair selects items for inclusion in the journal from among those sent to him or her. works with the authors to devise questions, and ensures compliance with APA’s CE standards for home study.

 •   As an ex officio member of the Publication Board and the Board of 

Directors, the editor attends those meetings of the Division of 

Psychotherapy. 

Responsibilities:         The editor of Psychotherapy accepts or rejects manuscripts submitted for publication; this usually requires detailed communications with authors.  The editor is responsible for tracking manuscripts, coordinating editorial reviews, and responding to authors in ways that will regularly provide accepted manuscripts to the publisher, where copy-editing is done according to the journal schedule.  The editor selects and communicates with the Editorial Board.  The editor is responsible for managing the journal’s page ceiling and for providing reports as required. The editor uses the APA electronic manuscript tracking/review system.  The editor coordinates continuing education questions in the journal, with oversight of the Continuing Education Chair.  As an ex officio member of the Publication Board and the Board of Directors, the editor attends the governance meetings of the Division of Psychotherapy. 

Office Expenses:        The publisher reimburses the editor’s office expenses within established guidelines, which are based on the number of original manuscript submissions. Currently, the annual amount for clerical office support is $20,000.  The use of APA’s electronic manuscript tracking/review system, which handles at least one-third of routine correspondence, reduces the amount of clerical support required.

Search Committee:    Jean Carter, PhD, Lillian Comas-Diaz, PhD, Raymond DiGiuseppe, PhD, Susan McDaniel, PhD, John C. Norcross, PhD (chair), Alice Rubinstein, EdD, and George Stricker, PhD.