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Member Documents: Member-at-Large

BOARD OF DIRECTORS – Member-at-large

BYLAWS, ARTICLE VI:

A.      There shall be a Board of Directors of the Division of Psychotherapy.  Its membership shall consist of the following persons:

1.  The Officers of the Division, as specified in Article V, Section A of these Bylaws.

2.  Representatives elected to the American Psychological Association Council of Representatives, as specified in Article VI, Section C of these Bylaws.

3.  The Editor of the Division’s Journal and the Editor of the Division’s newsletter, both of whom shall be members of the Board ex officio and without vote.  The editors shall be chosen in the manner specified in Article XIV, Section E of these Bylaws.

4.  Six (6) Members-at-large, two (2) of whom shall be elected each year for a three (3) year term.

B.     Council Representatives and Members-at-large of the Board of Directors, as specified in Section A of this Article, shall assume office on January 1of the year following their election or appointment and shall maintain those offices until their successors are seated.  In the case of death, incapacity, or resignation of a Council Representative, an Editor, or a Member-at-large, the means for filling the vacancy so created shall be the same as the means specified for replacing Officers in Article V, Section H.

Policies

The duties of the Board of Directors, which are spelled out in the bylaws, ARTICLE V, SECTION D,  shall include:

1. Exercising general supervision over the affairs of the Division and the transaction of the necessary business of the Division, provided only that the actions of the Board of Directors shall not conflict with the bylaws or with the recorded votes of the membership.
2. Setting policies for the conduct of its own affairs or for the affairs of the Division, provided that such policies are not in conflict with any of the terms of the bylaws nor any recorded votes of the membership.
3. Reporting its activities to the members and recommending matters for consideration by the members.
4. Filling such vacancies in its own membership as so empowered under the terms of Article V Section H of these Bylaws;
5. Consenting to the President’s creating of ad hoc committees, task forces, and designating of external organizations to which the Division shall send representatives or liaisons.
6. Consenting to the President’s appointments of chairs of standing committees, ad hoc committees, task forces and representatives and liaisons to external organizations.
7. Advising the President and committee chairs about committee/task force appointments.
8. Advising the Officers of the Division regarding the performance of their duties.
9. Advising the Representatives to APA Council as to matters concerning the relationship between the Division and the APA and about issues which are or should be placed before APA Council.
10. Upon nomination of the Publications Board and endorsement by the President, ratifying the appointment of the editor of the Division’s journal and of the editor of the Division’s newsletter, and other members of the Publications Board.
11. Adopting a final budget after appropriate review.
12. Recommending or approving the disbursement of funds of the Division and of amendments to the approved budget in accordance with Article X of these Bylaws.

The Board of Directors, upon recommendation of the Committee on Fellows shall adopt and maintain criteria for election to Fellow status which shall be applied to applicants by the committee (FROM ARTICLE II H).

The Board of Directors may authorize the formation of ad hoc committees or of task forces to help accomplish the aims and purposes of the Division.  Each ad hoc committee or task force shall have a specific charge to be carried out over a specified period of time and shall be subject to an annual review of the Board of Directors.  The members of such ad hoc committees or task forces shall be appointed by the President.  Should vacancies occur after their creation, these vacancies will be filled by the President. (FROM ARTICLE XI, G)

Procedures

1. The Board of Directors meets twice annually, at the Mid Winter Meeting in January or February, and in the summer/fall time.  The Board may decide to meet at the APA Annual Convention, or at a time before or after depending upon budgeting constraints and schedules.
2. Board members will attend each meeting, and discuss issues of relevance that may come before the Board.  Board members are expected to be prepared for the meetings by reading the agenda books distributed prior to the meetings.  Please bring these books with you to the board meetings.
3. For the Mid Winter Meeting, the reimbursement policy generally includes airfare and sleeping room at the Division’s meeting hotel.  However, reimbursement may also be a fixed figure, with members absorbing any costs above that figure.  Reimbursement for incidental expenses and meals not provided by the Division are outlined on the reimbursement form.  Forms are included in the agenda book, and can be obtained from Central Office.
4. For the Summer/Fall meeting, reimbursement policies differ, and are generally decided upon by the Board at the Mid Winter Meeting.
5. All travel reimbursements are to be sent to the treasurer for approval.  Do not send any travel reimbursements to the Central Office.  Members will only be reimbursed for approved expenses, and for the amounts stipulated on the reimbursement form.  Generally, alcohol is not reimbursable.  Any meals supplied by the Division are also not reimbursable.  Original receipts are required for reimbursement (including meals, transportation, taxis, etc).
6. Board members may be asked from time to time to serve on ad hoc committees or task forces.  This may entail participating in conference calls or small meetings.

Central Office

1. Central Office serves as a resource for new and continuing board members.  Should a question about Board/Committee procedures or previous activities arise, Central Office will be a first contact for information.
2. Central Office is responsible for compiling and distributing agenda books for the board, officers and committee chairs.  These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items.  The President will distribute a call for agenda items approximately two month prior to the meeting.  Any member-at-large may request time on the agenda to discuss an issue or concern.
3. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms.  Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
4. Central Office is the listserv administrator for the Division’s Governance listserv.  Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv.  To send a message to the governance’s listserv, the TO line should read:  div29gov@lists.apa.org  The governance listserv includes all officers, members-at-large, and committee chairs.  Should you want a message sent only to voting board members, Central Office can do this for you.
5. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board.  These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
6. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, members-at-large, and committee chairs.  Should there be any question about funds in a specific line item, please consult with Central Office.