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Member Documents: President

PRESIDENT

BYLAWS

ARTICLE V B: No Member or Fellow of the Division may run for the presidency of the Division while serving as president or past president.

Article V G:  [describes the respective responsibilities and duties of the Board of Directors and the President]

Article VI: [describes the respective responsibilities and duties of the Executive Committee and the President]

ARTICLE XI: [The President is authorized to appoint committee chairs and committee members (with the advice and consent of the Board of Directors) and to fill vacancies on committees and task forces that occur during the year of presidency]

Policies

• The President should prepare and distribute bimonthly reports to the Board of Directors and the Central Office as a means to keep everyone informed about the activities of the Division. (8-7-2000)

• The officers of the Division shall be the President, the President-elect, the immediate Past President, the Secretary and the Treasurer..…..The president shall be the Member or Fellow of the Division who has just completed a term as President-elect.   The President shall succeed to office by declaration at the close of the year after election as President-elect and shall serve for one (1) year.

DUTIES/PROCEDURES

These are generally stipulated in the Bylaws.   The President shall:

• ·preside at all meetings of the Division
• ·serve as the Chair of the Board of Directors
• ·chair the Executive Committee meetings
• ·perform all other usual and customary duties of a presiding officer.
• ·cast a vote at meetings of the Board of Directors only when that vote would break a tie
• ·appoint committee chairs and committee members to serve in the year of his or her presidency
• ·Implement initiatives that have been approved by the Board of Directors
• ·Work with committee chairs to complete their assignments
• ·Set the agenda for meetings of the Executive Committee and Board of Directors
• ·Submit a quarterly President’s Column to the editor of The Psychotherapy Bulletin
• ·Assist in the development of programs for the APA Annual Convention, both by soliciting programs consistent with presidential initiatives or divisional initiatives, and by working with the chair of the Program Committee to select the strongest possible programs.
• ·Keep the members of the Board of Directors informed about the activities of the Division
• ·Chair the “Social Hour” at the annual convention (Central Office orders the room and related items for the social hour), including: coordinating with the Fellows chair to present the fellows certificates; presenting certificates to outgoing board members, and recognizing the Rosalee Weiss recipient.
• ·In collaboration with the Executive Committee, negotiate contracts and complete evaluations of personnel
• ·represent the Executive Committee in all matters that require one-on-one transactions
• ·If the President receives information from APA that the Division has gained or lost a seat on the Council of Representatives, she or he passes that information to the Chair of the Nominations and Elections Committee to implement the appropriate nominations and election procedures or to determine which council member loses the seat.

Timelines

• The President appoints committee chairs (who serve as Chairs-designate) and members during the latter months of the term of President-elect
• Agendas for meetings are developed in collaboration with the Central Office and in time for timely distribution in advance of the meeting
• Submit materials to the Psychotherapy Bulletin in advance of publication dates established by the Bulletin Editor and the Central Office
• Solicit programs for the APA Annual Convention well before the deadlines established by the Program Committee so the solicited programs can be inserted into the final list of approved programs to the APA

Central Office

Central Office assists the president with the conduct of his/her duties, including arranging conference calls, monitoring timelines, preparing and distributing Agenda Books for the EC and Board meetings, and mailing notices to the governance members.  Central office monitors the Division 29 Governance listserve, serving as list moderator, and updating it at the beginning of the year to reflect changes in the governance.  Central Office also serves as a resource for the president, ensuring continuity through various administrations and as a liaison with APA.

Central office will arrange all aspects of the EC and Board of Directors meetings, once a city/site has been selected and a budget agreed upon.  This includes: contract negotiation, sleeping room arrangements, meeting room accommodations, food and beverage selection, conference calling if necessary, and payment arrangements.

Central office also handles all arrangements for the Division 29 Social and Awards hour at the APA convention, including:  food and beverage selection, audio-visual equipment rental, ordering awards, ensuring materials arrive, ordering recognition certificates, and providing updated agenda to President.  Skeleton agenda reproduced here:

Agenda for Division 29 Social and Awards Hour

(1) Room to be set up with food in middle of room, Div 29 application forms and membership services on a table, and podium at the end of the room.

(2) Central office will be responsible for ordering certificates, plaques, membership applications, etc. as needed.

(3) Awards will begin 30 minutes into the 90-minute event, and the awards should take no more than 15 minutes.

(4) Typical agenda:

- Welcome by the president

- Introduction of governance members in attendance

- Introduction of the Past President, and Presentation of the Distinguished Psychologist Award(s) by immediate past-president.  The awardees will have a few minutes to make comments

- Presentation of the Krasner Early Career Award by immediate past president.  The awardee will have a few minutes to make comments.

- Recognition of the Rosalee Weiss award by president (if our selection)

- Presentation of the 3 student awards by chair of Student Development Committee and Dr. Freedheim (for his award) and Dr. Canter (for her award).  The awardees, if in attendance, will have a few moments for comments.

- Presentation of any other division awards

- Presentation of certificates to outgoing Div 29 Governance members by president

- Presentation of certificates to Fellows members by president and Fellows chair.

(5)  Thank everyone for coming.