By Staci Weiner, Psy.D.

Apple Psychological, LLP.
www.applepsychological.com.

Choose to be Happily Married, How Everyday Decisions Can Lead to Lasting Love by Bonnie Jacobson, Ph.D., Publisher Adams Media, May 2010.

This is a relationship road map; a manual for relationships that leads to successful communication, listening skills, and ultimate connection between two people. Illustrating twenty-five crucial turning points, the author raises the reader’s consciousness about critical individual and relationship decisions.  Readers learn how to translate the abstract emotions of everyday life into concrete expressions, making them more manageable in the process.

Dr. Jacobson empowers readers to make conscious choices in moments of empathic disconnect between themselves and significant others as well as encouraging readers to explore inventive ways of working with conflict and constructive forms of aggressive expression. The approaches discussed are derived from attachment theory, neurobiology, and theories of healthy aggression and conflict resolution to help people manage their daily life without being a victim of their own history.

This work helps readers gain insight into some of the choices that can lead to lasting love including:

• Learning different ways to respond or react to conflict in the moment
• Learning  to pick and choose your battles and decide when and how to establish boundaries
• Developing new ways to be tolerant of your partner’s need for personal space, change, and his/her own family values
• Developing self-awareness and control with regard to your role in the relationship and your own style of interacting
• Establishing effective communication
• Sharing your thoughts and yourself
• Using intimate listening skills
• Supporting and empowering your partner
• Understanding the difference between joy and happiness and embracing what lasts

This book is a modern dissection of relationships that acknowledges how roles shift over time.  It can be immensely helpful to couples who struggle with communication and listening skills as well as those who have difficulty establishing and maintaining personal relationships. Enjoyable and easy to read, the author uses everyday examples to illustrate her points.  The Emotional Turning Point Test at the end of the book allows readers to gain insight into themselves.

There are several online Self-Help Book Clubs in which participants read selected chapters and discuss them with other readers and mental health professionals.  More information on the Self-Help book clubs can be obtained by going to www.applepsychological.com and www.drbonniejacobson.com.

Gains for Psychology in Health Care Reform

Due in large measure to the combined advocacy efforts of APA and APAPO government relations staff and our members, numerous legislative provisions favorable to psychology were included in the final health care reform legislation. These offer new and expanded opportunities for psychologists in our various roles as practitioners, educators, and researchers.

What follows are several highlights related to our APA priorities for health care reform. I would also like to direct your attention to a more comprehensive listing of legislative provisions of interest to psychology and to an APAPO article for a discussion of the significance of this legislation for psychologist practitioners.

1. Integrated Health Care

• Inclusion of psychologists on community-based interdisciplinary, interprofessional health teams to support primary care practices as part of a new grant program
• Participation of psychologists as part of health teams or designated providers of health home services to provide health care to eligible individuals with chronic conditions (including mental disorders) through a new Medicaid state option

2. Mental and Behavioral Health Care

• Inclusion of mental health and substance use disorder services, along with behavioral health treatment, at parity with medical/surgical services in essential benefit packages
• Extension of the 5% Medicare psychotherapy payment restoration from January 1 through December 31, 2010, which will increase access to mental health services

3. Prevention and Wellness

• Elimination of cost sharing for eligible preventive health services and expansion of prevention and wellness initiatives to address depression, postpartum conditions, and elder abuse
• Directive for the Clinical Preventive Services Task Force to consider best practices presented by scientific societies, such as APA, in developing recommendations

4. Psychology Workforce Development

• Designation of a separate $10 million set-aside for doctoral, postdoctoral, and internship-level training through accredited programs and internships in professional psychology
• Establishment of a loan-repayment program for psychologists in pediatric care and expansion of eligibility to psychologists, psychology programs, and psychology students for geriatric education and training programs

5. Elimination of Health Disparities

• Data collection and quality measure development to further the elimination of health disparities
• Development of a national strategy to improve the delivery of health care services and patient health outcomes

6. Support for Psychological Research

Creation of an infrastructure to support comparative effectiveness research (which received a $1.1 billion infusion of funds through the economic stimulus package last year) to enhance treatment decisions

7. Involvement With Consumers, Families, and Caregivers

Promotion of long-term care services and supports for adults with functional limitations and family caregivers

Hundreds of Psychologists Have Their Voices Heard on Capitol Hill

On March 9, the voices of psychologists from across the country who participated in the APAPO State Leadership Conference (SLC) echoed in the halls of Congress. The psychologists conducted over 300 meetings with members of Congress and their staffs to request extending through 2011 the 5% outpatient mental health reimbursement, adding psychologists to the Medicare “physician” definition, and making psychologists eligible for reimbursement for “psychotherapy with evaluation and measurement” codes. Psychologists also discussed their support of health care reform that integrates psychological services into primary care, preventive services, and benefit packages.

This year’s SLC was entitled “The Power of Advocacy” and featured sessions on such critical topics as the new mental health and substance use parity law and its ongoing implementation. Special programs honored two of our mental health champions in Congress—Representative Patrick Kennedy (D-RI) and Senator Olympia Snowe (R-ME)—and offered a memorial tribute to Senator Edward M. Kennedy, a staunch mental health advocate, who died last year.

Approval of Medicare Access Provisions of Vital Importance to Psychology

The day after the SLC congressional visits, the Senate passed highly favorable legislation that would retroactively extend the 5% Medicare psychotherapy payment restoration through the end of 2010. The legislation would also prevent the 21.2% Sustainable Growth Rate (SGR) cut from going into effect through September 30. These vital provisions were included in the American Workers, State, and Business Relief Act of 2010 (H.R. 4213). Six Republicans joined with 56 Democrats to pass the bill in a bipartisan 62-36 vote.

The newly enacted health care reform law mirrors the recent Senate action by extending the 5% Medicare psychotherapy payment restoration from January 1 through December 31, 2010. This will restore about $30 million to Medicare mental health reimbursements. APAPO continues to push for passage of Medicare legislation that extends the restoration through the end of 2011 and further delays the SGR cut from taking effect, ideally by changing its flawed formula.

The Reality of Health Care Reform

The enactment of health care reform legislation is a momentous achievement that has been likened to the adoption of the Social Security Act in 1935 and Medicare legislation in 1965. Over the past 15 months, APA and APAPO government relations staff have effectively advocated for our health care reform priorities with Congress and the White House. Yet, much of the credit for psychology’s legislative gains is due to you, our members, for your calls, e-mails, and visits to members of Congress. Thank you on behalf of APA, APAPO, and the field of psychology for your valiant efforts. We now look forward to working with you to get the word out that psychology also has much to contribute to the effective implementation of health care reform through the regulatory process at the federal and state levels.

As always, your thoughts on our health care reform activities are welcome. While I am unable to respond individually to each message, your views are carefully considered. I also encourage you to visit our APA health care reform website for more information about our health care reform priorities and initiatives.

By. Norman B. Anderson, PhD
Chief Executive Officer
American Psychological Association
750 First Street, NE
Washington, DC 20002-4242

BYLAWS

Council Representatives are voting members of the Board of Directors. The following Bylaws are pertinent to their roles:
• Article VI – Board of Directors
Sections A(2). B, C re: Council Representatives in particular
Sections D-F and H; and
• Articles II H and XI G re: general duties as Board members

POLICIES

The Board has not created any policies that direct the work of the Council Representatives. However, historically, how a Council Rep casts his or her vote has been left to the discretion of each Representative.

10-2-04 – The Board voted to have the President ensure that at least one Division Council Representative attends every Executive Committee meeting during 2005 and 2006.

FINANCIAL POLICIES

Council Representatives are reimbursed at the same rate as other voting members of the Board, or as approved by the Board. Reimbursement is to be made on the Division’s reimbursement form, with original receipts provided (This policy is also stated on the reimbursement form). Meal reimbursement is not to exceed $65 daily. PLEASE SEE MEMBER-AT-LARGE SECTION OF MANUAL FOR SPECIFICS ON REIMBURSEMENT.

DUTIES/PROCEDURES

The duties of the Council Representative are spelled out in the APA Bylaws Articles IV and V, the APA’ s Association Rules, and in the Division Bylaws cited above.

1. The Council of Representatives is the legislative body of the APA, and has full power and authority over the affairs and funds of the
Association within the limits set by the Certificate of Incorporation and the APA Bylaws, including the power to review, upon its own initiative, the actions of any board, committee, Division, or affiliated organization. (APA Bylaws)
2. The Division’s Council Representatives have the duty to advise the Board of Directors about matters of business scheduled to come before the APA Council and about significant actions taken by the APA Council
3. It has been customary for Council Representatives to take turns writing a report following each Council meeting to inform the Board and other interested partiers about the significant actions and discussions that occurred. These reports have traditionally not only been given to the Board, but also published in the Psychotherapy Bulletin so that the general membership is kept informed
4. Some Council Representatives have taken responsibility for trying to promote Division members for nomination slates for seats on APA boards and committees, and actively campaigned for them among Council members. This is not a requirement of the job, but it could be a very positive action for the Division. Note that it is the Council that votes on these slates.
5. The Council Representatives may, as individuals, or in the name of the Division, join Council caucuses of interest. Attendance at caucus meetings, which are generally held the evening before Council first meets, with subsequent meetings before or after the day’s Council meeting is important.
6. If a Council Representative is unable to attend a Council meeting, he or she so informs the Division president, as quickly as possible, so that a replacement can be appointed and the Division does not lose a voice at that meeting.

TIMELINES

The dates of Council meetings are generally set years in advance, so that conflicts can be avoided as much as possible. One meeting is held in conjunction with the APA Convention. The second meeting is held in Washington D.C., generally in February.

CENTRAL OFFICE

1. Central Office serves as a resource for Council Representatives, informing them of Division meetings, providing meeting agenda books, and fielding questions about Division policies or history.
2. Central Office ensures that the bi-annual council report is included in the Psychotherapy Bulletin and the appropriate meeting agenda book.
3. Central Office monitors the travel budget for Council Reps, and provides reports to the treasurer. Central Office will notify Council Reps if they are near their budget limit.
4. Central Office is responsible for compiling and distributing agenda books for the board, officers, council reps, and committee chairs. These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items. The President will distribute a call for agenda items approximately two month prior to the meeting. Any council rep may request time on the agenda to discuss an issue or concern.
5. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms. Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
6. Central Office is the listserv administrator for the Division’s Governance listserv. Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv. To send a message to the governance’s listserv, the TO line should read: div29gov@lists.apa.org The governance listserv includes all officers, council reps, members-at-large, and committee chairs. Should you want a message sent only to voting board members, Central Office can do this for you.
7. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board. These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
8. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, council reps, members-at-large, and committee chairs. Should there be any question about funds in a specific line item, please consult with Central Office.

BYLAWS, ARTICLE VI:

A.      There shall be a Board of Directors of the Division of Psychotherapy.  Its membership shall consist of the following persons:

1.  The Officers of the Division, as specified in Article V, Section A of these Bylaws.

2.  Representatives elected to the American Psychological Association Council of Representatives, as specified in Article VI, Section C of these Bylaws.

3.  The Editor of the Division’s Journal and the Editor of the Division’s newsletter, both of whom shall be members of the Board ex officio and without vote.  The editors shall be chosen in the manner specified in Article XIV, Section E of these Bylaws.

4.  Six (6) Members-at-large, two (2) of whom shall be elected each year for a three (3) year term.

B.     Council Representatives and Members-at-large of the Board of Directors, as specified in Section A of this Article, shall assume office on January 1of the year following their election or appointment and shall maintain those offices until their successors are seated.  In the case of death, incapacity, or resignation of a Council Representative, an Editor, or a Member-at-large, the means for filling the vacancy so created shall be the same as the means specified for replacing Officers in Article V, Section H.

Policies

The duties of the Board of Directors, which are spelled out in the bylaws, ARTICLE V, SECTION D,  shall include:

1. Exercising general supervision over the affairs of the Division and the transaction of the necessary business of the Division, provided only that the actions of the Board of Directors shall not conflict with the bylaws or with the recorded votes of the membership.
2. Setting policies for the conduct of its own affairs or for the affairs of the Division, provided that such policies are not in conflict with any of the terms of the bylaws nor any recorded votes of the membership.
3. Reporting its activities to the members and recommending matters for consideration by the members.
4. Filling such vacancies in its own membership as so empowered under the terms of Article V Section H of these Bylaws;
5. Consenting to the President’s creating of ad hoc committees, task forces, and designating of external organizations to which the Division shall send representatives or liaisons.
6. Consenting to the President’s appointments of chairs of standing committees, ad hoc committees, task forces and representatives and liaisons to external organizations.
7. Advising the President and committee chairs about committee/task force appointments.
8. Advising the Officers of the Division regarding the performance of their duties.
9. Advising the Representatives to APA Council as to matters concerning the relationship between the Division and the APA and about issues which are or should be placed before APA Council.
10. Upon nomination of the Publications Board and endorsement by the President, ratifying the appointment of the editor of the Division’s journal and of the editor of the Division’s newsletter, and other members of the Publications Board.
11. Adopting a final budget after appropriate review.
12. Recommending or approving the disbursement of funds of the Division and of amendments to the approved budget in accordance with Article X of these Bylaws.

The Board of Directors, upon recommendation of the Committee on Fellows shall adopt and maintain criteria for election to Fellow status which shall be applied to applicants by the committee (FROM ARTICLE II H).

The Board of Directors may authorize the formation of ad hoc committees or of task forces to help accomplish the aims and purposes of the Division.  Each ad hoc committee or task force shall have a specific charge to be carried out over a specified period of time and shall be subject to an annual review of the Board of Directors.  The members of such ad hoc committees or task forces shall be appointed by the President.  Should vacancies occur after their creation, these vacancies will be filled by the President. (FROM ARTICLE XI, G)

Procedures

1. The Board of Directors meets twice annually, at the Mid Winter Meeting in January or February, and in the summer/fall time.  The Board may decide to meet at the APA Annual Convention, or at a time before or after depending upon budgeting constraints and schedules.
2. Board members will attend each meeting, and discuss issues of relevance that may come before the Board.  Board members are expected to be prepared for the meetings by reading the agenda books distributed prior to the meetings.  Please bring these books with you to the board meetings.
3. For the Mid Winter Meeting, the reimbursement policy generally includes airfare and sleeping room at the Division’s meeting hotel.  However, reimbursement may also be a fixed figure, with members absorbing any costs above that figure.  Reimbursement for incidental expenses and meals not provided by the Division are outlined on the reimbursement form.  Forms are included in the agenda book, and can be obtained from Central Office.
4. For the Summer/Fall meeting, reimbursement policies differ, and are generally decided upon by the Board at the Mid Winter Meeting.
5. All travel reimbursements are to be sent to the treasurer for approval.  Do not send any travel reimbursements to the Central Office.  Members will only be reimbursed for approved expenses, and for the amounts stipulated on the reimbursement form.  Generally, alcohol is not reimbursable.  Any meals supplied by the Division are also not reimbursable.  Original receipts are required for reimbursement (including meals, transportation, taxis, etc).
6. Board members may be asked from time to time to serve on ad hoc committees or task forces.  This may entail participating in conference calls or small meetings.

Central Office

1. Central Office serves as a resource for new and continuing board members.  Should a question about Board/Committee procedures or previous activities arise, Central Office will be a first contact for information.
2. Central Office is responsible for compiling and distributing agenda books for the board, officers and committee chairs.  These books will contain the meeting’s agenda, committee reports, and any pertinent background information for the agenda items.  The President will distribute a call for agenda items approximately two month prior to the meeting.  Any member-at-large may request time on the agenda to discuss an issue or concern.
3. Central Office arranges the details of the Executive Committee and Board of Directors meetings, including group meals and sleeping rooms.  Board members make their own airline reservations to all meetings, and request reimbursement on the Division’s form.
4. Central Office is the listserv administrator for the Division’s Governance listserv.  Please keep Central Office apprised of your correct email address so that you will always be able to access the Division’s listserv.  To send a message to the governance’s listserv, the TO line should read:  div29gov@lists.apa.org  The governance listserv includes all officers, members-at-large, and committee chairs.  Should you want a message sent only to voting board members, Central Office can do this for you.
5. Should you have a change in phone, fax, or mailing address, please inform Central Office, so that the corrections can be made to the public listings of the Board.  These are included on the inside front cover of each Psychotherapy Bulletin, on the Division’s website (www.divisionofpsychotherapy.org) and in each agenda book.
6. At the direction of the Treasurer, Central Office distributes quarterly financial reports to the officers, members-at-large, and committee chairs.  Should there be any question about funds in a specific line item, please consult with Central Office.

BYLAWS, ARTICLE V:

F. The Treasurer shall be a Member or Fellow of The Division, elected for a term of three (3) years. During that term, the Treasurer shall be a member of the Board of Directors with right to vote; shall oversee custody of all funds and property of The Division; shall direct disbursements as provided under the terms of these Bylaws; shall oversee the preparation of an annual budget for consideration and adoption by the President and the Board of Directors; shall make an annual financial report to The Division; and in general shall perform the usual and customary duties of a Treasurer. The Treasurer shall serve as Chair of the Finance Committee.
G. The Officers shall assume their duties on January 1 of the year following their election and shall maintain their offices until their successors are seated. During the period between their election and the assumption of their offices, the Officers shall be given the title of (Name of Office) Designate and shall attend the meetings of the Executive Committee and the Board of Directors.

BYLAWS, ARTICLE XI, SECTION G5:

The Finance Committee shall consist of a minimum of three (3) members of the Division, plus the Treasurer, who shall serve as chair. The Finance Committee shall oversee the fiscal practices and planning of the Division, monitor its financial records; cause a final yearly audit of its annual financial activities; and aid the Treasurer in the preparation of the annual budget to be submitted for the approval of the Board of Directors.

BYLAWS ARTICLE X: FINANCES

A. Membership dues shall consist of those amounts established each year by the American Psychological Association for each member of the Division and disbursed to the Division by APA out of APA annual dues.

B. The assessment of any additional or special membership fees beyond those specified in Article X, Section A of these bylaws may be levied by a majority vote of the Board of Directors.

C. Dues for Student Affiliates shall be set by the Board of Directors on recommendation of the Finance Committee.

D. Once established by the Board of Directors, an assessment shall remain in force each subsequent year unless modified by the Board. A request for such change may be initiated by any member of the Board.

E. The Board of Directors, on recommendation of the Finance Committee and the Executive Committee, shall adopt, for the following calendar year, an annual budget of anticipated income and expenditures at its annual meeting.

F. Disbursements of the funds of the Division shall be made as follows:
1. The Board of Directors shall authorize disbursements within the amount of the approved budget for any and all purposes which are not inconsistent with the policies or Bylaws of the Division or the policies or Bylaws of the American Psychological Association.
2. The Treasurer, with the concurrence of the Executive Committee, is authorized to reallocate unexpended funds from one category of the approved budget to another, provided only that the total approved expenses for the fiscal year are not exceeded.
3. Once a budget has been approved in accordance with Article X, Section E of these Bylaws, disbursements of any amounts for items not contained in the approved budget for purposes harmonious with the aims of the Division may be subsequently authorized by the Board of Directors, provided only that such expenditures will not require an increase in the extant assessment during the fiscal year in which it shall be made.

G. The fiscal year of the Division shall commence on January 1 of the calendar year and end on December 31 of that same year.

H. The Treasurer and President are authorized to sign checks on behalf of the Division or to direct the disbursement of funds duly approved under the provisions of Article X, Sections E and F of these bylaws. Additionally, with the approval of the Board of Directors, the President may delegate or authorize the Treasurer to delegate the signing of checks to other individuals on behalf of the Division. In the event of the incapacity of the Treasurer or of a vacancy in the office, the President-elect, in an emergency, is authorized to serve in his/her stead.

I. Contracts and other financial instruments which obligate the resources of the Division and which are necessary for undertaking programs approved by the Board of Directors in accordance with these bylaws, other than checks, shall be executed by both the President and the Treasurer.

DIVISION POLICIES RE FINANCES

General Financial Policies

2-4-99: BOD voted to have the Division’s tax returns included in APA’s corporate tax returns, with the Division’s Administrator doing the paperwork for the tax return.

2-10-01: BOD voted that the Division develop a $40,000 reserve fund, to be built up over a three year period.

2-28-04: BOD voted that the budget line item “savings account” be changed to “Reserve Fund”. This fund should maintain a minimum balance of $30,000, which cannot be allocated or accessed without a majority vote of the Board of Directors.

Division Member Dues Assessments

The Division of Psychotherapy dues assessments are set by the Board of Directors.

3-20-97: Member dues were raised to $40 with $1.00 allocated to keeping and recruiting members.

8-07-00: The BOD voted that the assessment remain at $40 and it remains so in 2005.

Dues Exempt Member Assessments

8-19/20-99: The assessment for Dues Exempt members receiving the journal is raised to $29, where it remains in 2005.

Student Member Dues

8-19/20-99: BOD voted to increase Student Membership dues to $29.00 for 2001. This fee is still in effect in 2005.

Division Board Reimbursement Policies

It has been customary for the BOD to set reimbursement policies for attendance at Executive Committee, Publications Board, and Board of Directors meetings each year, the level of reimbursement varying with the affluence of the Division and the timing and location of the meeting.

1995: A policy was adopted stipulating that the Division will reimburse for hotel accommodations only that amount charged for a single room at the Host Hotel. Since 1995, per diem rate on the Division reimbursement form has been $65: $10 for breakfast, $15 for lunch, and $40 for dinner, less meals provided.

Historically, elected Officers, Board of Directors members, Publications Board, and Standing Committee chairs, as well as others invited by the President were reimbursed for the number of days necessary for them to attend their meetings, depending on travel schedules, the philosophy being that those eligible for reimbursement should not have to assume a financial burden in order to attend the meetings.

Transportation costs have never been reimbursed for attendance at meetings held during or in connection with the APA Annual Convention. Reimbursement of hotel costs for such meetings has customarily been only for extra nights outside of the actual Convention dates. No double dipping allowed.

For attendance at the Mid Winter Board meeting, reimbursement is generally provided for transportation costs as well as hotel (single room rate) for the number of days required and per diem less meals provided. This policy only applies to voting members of the board. Committee chairs and other invited guests may be invited, and may be reimbursed for some or all of their expenses at the pleasure of the Board and President, and based on the division’s financial viability.

ORIGINAL RECEIPTS ARE REQUIRED FOR REIMBURSEMENT. ALL REQUESTS FOR REIMBURSEMENT, WITH A COMPLETED FORM AND THE ORIGINAL RECEIPTS, ARE TO BE SENT ONLY TO THE TREASURER.

Financial Policies re Pub Bd/Publications

The Publication Board is reimbursed in accordance with the policies set by the BOD. (See Section on Division Reimbursements, above.) In general, the Publications Board is reimbursed for attendance at its meetings in connection with Division Board meetings, at a rate commensurate with the reimbursement of BOD members. Reimbursement is set each year by the BOD.

Bulletin Financial Policies

1-25-03: Bulletin Editor’s stipend eliminated, and replaced by a $500 expense line item.

Procedures
1. The treasurer serves a three year term, and can only succeed him/herself once. During the year in which the treasurer is elected (but has not yet taken office), he/she becomes the treasurer-elect designate, and is authorized to attend EC and Board meetings as ex-officio.
2. The treasurer is responsible for developing and monitoring the Division’s annual budget, with assistance from the Finance Committee and Central Office. This process generally begins in November, with a proposed budget developed in time to be included in the agenda book for the Mid Winter Meeting. It may be necessary to schedule conference calls for the Finance Committee.
3. The Board will review the proposed budget at the Mid Winter Meeting, voting on changes and voting on a final budget for the year. The treasurer monitors the board discussion and voting, ensuring that any changes in the proposed budget are correctly recorded. After the meeting, the treasurer forwards the changes to Central Office, where they are incorporated into the final working budget.
4. The treasurer receives a monthly financial report from Central Office for review. Should there be questions about income or expenditures, the treasurer consults with Central Office.
5. The treasurer receives and approves all requests for travel reimbursement. The treasurer reviews all requests, ensuring that the reimbursement amounts are within the division’s guidelines, and that receipts are presented. After approval or adjustment, the treasurer forwards the travel reimbursements to Central Office for payment.
6. Should it be necessary to adjust budget line items during the year, the treasurer would initiate any adjustment, after consulting with the EC. The Board of Directors would approve any adjustment. This would apply only if the adjustment would adversely impact the bottom line. For routine adjustments, that show a movement of funds from unused areas to those that are marginally overbudget, the treasurer has latitude.
7. The Division has four bank accounts: a checking account; a money market (currently termed the “reserve fund”); a certificate of deposit (CD) and a Capital Campaign money market account.

Central Office

1. Central Office works with the treasurer to devise a proposed annual budget, based on the division’s previous year’s expenditures and income and expected adjustments for the coming year.
2. Central Office ensures that the proposed budget is included in the agenda book for the Mid Winter Meeting.
3. Central Office, at the direction of the treasurer, incorporates any changes made at the Mid Winter Meeting into the final annual budget.
4. Central Office maintains the division’s check book and monitors the check registers, balancing the accounts monthly. Central Office consults with the treasurer should funds need to be transferred from one account to another. Central Office pays all of the division’s monthly bills, including printing, telephone, etc., and also cuts checks for reimbursement after the approval of the treasurer.
5. Central Office provides a monthly financial statement to the treasurer, which includes a balance sheet, profit and loss statement, and a budget report. Central Office also provides the Board/Committee members a quarterly financial report, after review by the treasurer.
6. Central Office does the division’s annual tax report, for inclusion in APA’s taxes. The treasurer will review and sign the taxes prior to their release to APA.

Bylaws

The Bylaws specify the duties of the Secretary as follows, specifically, Article V, Sections A and E; Article VI, Section F; Article II, Section G; and Article IX.

Article V, Section E:

The Secretary shall be a Member or Fellow of The Division, elected for a term of three (3) years.  During that term, the Secretary shall be a member and the secretary of the Board of Directors, with the right to vote; shall safeguard all records of The Division, shall keep the minutes of the meetings of The Division and of the Board of Directors and Executive Committee; shall maintain coordination with the Central Office of the American Psychological Association; shall issue calls and notices of meetings; shall issue an annual report; shall keep and maintain a book of the extant policies of The Division based upon actions of the Board of Directors, and shall perform all other usual and customary duties of a secretary.

Procedures

1. The Secretary is a Member or Fellow who is elected as an officer of the Society for a term of 3 years. The Secretary is a voting member of the Executive Committee and Board of Directors. (Article V Sections A and E)
   1. The Secretary (Article V Section E):

a.  safeguards all records of the Society;

b.  keeps the minutes of the meetings of the Society, the Board of Directors, and the Executive Committee (Also see Article VI Section F);

c.  maintain coordination with the Central Office;

d.  issues calls and notices of meetings;

e.  informs the membership of actions taken by the Board of Directors;

1. notifies applicants for membership of actions taken by the Board of Directors;

g.  notifies applicants for membership and fellowship about the status and outcome of their applications (Also see Article II Section G);

h.  issues an annual report;

1. keeps and maintains a book of the extant policies of the Division based upon actions of the Board of Directors;
2. performs all other usual and customary duties of a Secretary.
3. The Secretary is responsible for certifying referendum petitions and mailing ballots on referenda to the membership. (Article IX)

Policies

The Secretary collaborates with the newsletter and Internet editors to provide the membership with current information regarding the business of the Society and the APA.

The Secretary collaborates with the Internet editor to archive all records of the Society, including Bylaws, minutes of meetings, annual reports, and any other records of importance.

The Secretary prepares Bylaws revisions and works with the Bulletin and Internet editors to prepare ballots for distribution to the membership.  The Secretary is responsible for maintaining and updating the bylaws.

Timelines

1. Upon election, a Secretary Designate becomes a member of the Executive Committee ex officio without vote and attends any EC meetings that take place between his/her election and assumption of office on January 1 of the year following the election.  (Article V Section G and Article VI Section G)

1. The Secretary submits the annual report of the Society to the Committee on Division/APA Relations (CODAPAR) by February 1. Guidelines for the report are available at  http://www.apa.org/about/division/divofficers.html. The Secretary completes the annual report for the first full year and the last full year of his/her term.

Central Office

1.  At this time, the Central Office administrator records the minutes of the Executive Committee and the Board of Directors.  It is the Secretary’s responsibility to ensure the accuracy of the minutes, and so takes notes at all meetings.

2.  Central Office provides copies of EC and BOD minutes to the Secretary for review, changes, edits, and final approval

3.  After the minutes are approved by the Secretary, Central Office is responsible for archiving the minutes in the office files, providing the official minutes to requestors, and ensuring that they are included in appropriate Board Agenda books.

4.  Should the need arise for a referendum or bylaws vote, Central Office works with the Secretary to ensure that the ballot is properly prepared, that it is distributed to members qualified to vote, and that process timelines and deadlines are followed.

BYLAWS

FROM ARTICLE V , C The President-elect shall …… perform the duties which are usual and customary for a vice-president.  In the event that the President fails to serve his/her term for any reason whatsoever, the President-elect shall succeed to the unexpired remainder thereof and continue to serve through his/her own scheduled term.  The President-elect shall serve as Chair of the Committee on Nominations and Elections, assuming that post while President-elect Designate.

As an officer of the Division, the President-elect serves as a member of the Executive Committee and of the Board of Directors.  The following bylaws are pertinent:

ARTICLE II H:   FELLOWS

ARTICLE V:     EXECUTIVE COMMITTEE,

ARTICLE VI:    BOARD OF DIRECTORS

ARTICLE VII:   NOMINATIONS AND ELECTIONS

ARTICLE XI:   COMMITTEES

ARTICLE XII:   LIAISONS

POLICIES

The Board has not created any policies that direct the work of the President-elect, beyond those that appear in the bylaws.

DUTIES/PROCEDURES

The duties of the President-elect are spelled out in the bylaws They are:

1. Perform customary duties for a vice-president
2. Complete the unexpired term of the President if the President fails to serve his or her term
3. Serve as Chair of the Committee of Nominations and Elections.  (These duties begin while President-elect Designate; see Bylaws and Procedures Manual for process, policies and procedures)
4. Propose to the Board of Directors those persons who are selected to serve as liaisons
5. Select committee chairpersons who will serve during his or her presidential year and present to the Board for approval.
6. Prepare the agenda for the meeting of the Board of Directors that will occur early in his or her presidential year.
7. Work with the Treasurer to prepare the budget of his or her presidential year

TIMELINES

The work as Chair of the Committee on Nominations and Elections begins immediately upon election as President-elect Designate.  Nominations for elected positions are due to the APA Officer of Elections early in the year while serving as President-elect (See Bylaws for Committee on Nominations and Elections and see elsewhere in the Policies and Procedures Manual for the section of the Nominations and Elections Committee).

Persons selected to be liaisons should be proposed to the Board of Directors prior to the beginning of the presidential year so that the Treasurer can incorporate the expenses of the planned liaison activities in the coming year’s budget.

Persons selected to serve as chairs of committees should be proposed near the end of the President-elect year or at the beginning of the presidential term.

CENTRAL OFFICE

• Ensures that the call for nominations is placed in the fall issue of The Psychotherapy Bulletin after consultation with the Chair of the Nominations and Elections Committee
• Assists the Chair of the Nominations and Elections Committee in carrying out the committee’s duties in a timely manner
• Arranges any conference calls that the Nominations and Elections Committee may require to fulfill its function
• Prepares supporting materials for the meetings of the Board of Directors at the direction of the President and EC.
• Ensures that the President-elect is informed of all EC meetings and conference calls and EC deliberations.

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February 1 for Spring Issue

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